Administrative Assistant (Technical Operations) (Remote

Administrative Assistant (Technical Operations) We are a global leader specializing in the development and manufacturing of advanced solutions for telecommunications and electrical infrastructure. Operating in a complex B2B environment driven by technical innovation and rigorous operational standards, we require administrative support that is highly organized, detail-oriented, and adaptable. The Administrative Assistant provides essential organizational and administrative support to the Operations and Engineering leadership teams. The role is responsible for maintaining critical document control, managing complex executive scheduling, and facilitating efficient communication across a fast-paced, technical industrial environment. The Administrative Assistant is responsible for: Managing complex calendars, including internal and external meetings with global partners and manufacturing facilities. Coordinating domestic and international travel arrangements. Preparing and submitting detailed expense reports for assigned leaders. Filtering and prioritizing high-volume email correspondence; drafting responses and preparing communication materials on behalf of leadership. Maintaining and organizing critical documentation such as technical specifications, vendor contracts, project reports, and financial records. Developing and maintaining structured filing systems (digital and physical, as applicable) ensuring quick retrieval and strict version control. Supporting preparation of presentations, reports, and consolidated data for executive and operational meetings. Serving as the professional point of contact for internal departments (Sales, Engineering, Procurement) as well as external vendors and partners. Coordinating logistics for team meetings, training sessions, audits, and other operational events. Providing administrative support for specialized projects within Operations, Engineering, Compliance, or related functions as assigned. Job requirements include: 3+ years supporting senior executives or departmental leadership, preferably within a manufacturing, engineering, or industrial B2B environment. Exceptional organizational skills with the ability to manage multiple priorities and a high-volume workload simultaneously. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace. Excellent written and verbal communication skills, with a polished, professional demeanor for interacting with C-level leaders and technical partners. Demonstrated ability to handle confidential and proprietary technical or financial information with integrity and sound judgment. This is a professional remote position requiring strong self-management, proactive communication, and consistent coordination with distributed global teams. Somewhere