Chief Financial Officer

Job Description

Job Description

Overall Summary

The Chief Financial Officer (CFO) is part of the executive leadership team and reports directly to the Chief Executive Officer. The CFO is responsible for all financial operations of the organization, to include the development of financial and operational strategies, ensuring the safety of all organizational assets and ensuring that appropriate strategies are in place to ensure fulfillment of organizational objectives, and oversee all financial accounting, processes, reporting, internal controls, revenue cycle, and accounting functions. The Finance Department consists of 15 staff.

 

Essential Responsibilities

• Oversees all financial activity including accounting, budgeting, cash flow management and fund management, including aligning financial plans with strategies and business objectives, supporting the development of targeted financial goals, developing spending schedules and tracking expenditures.
• Develops and utilizes forward-looking, predictive models and activity based financial analyses to provide insight into the organization's operations and business plans
• Maintains financial management policies, procedures and controls; investigates and recommends purchase of financial management system software; develops and maintains common chart of accounts and standardized budgets and financials reporting.
• Prepares financial statements, including comparisons to budget, project accounting, cash flow statements and fund analysis, analyzes and reports on financial results; oversees month-end and year-end closing; maintains effective internal controls to assure safeguarding of assets and reliability of financial statements.
• Ensures legal and regulatory compliance with all financial and contractual reporting requirements for private or public funding, licensing and regulatory agencies.
• Coordinates financial relationship with fiscal sponsors including management of financials and other grant tracking and reporting to be done in coordination with the Development staff and Program Managers.
• Remains up to date on nonprofit audit best practices and state and federal law regarding nonprofit operations.
• Monitors that regular financial and statistical analysis of agency operations are provided to the CEO, Board of Directors, and Executive Leadership Team in formats appropriate to each audience, including monthly budget-to-actual reports and other program productivity reports.
• Ensures timeliness, accuracy and usefulness of financial and management reporting for federal and state funders, foundations, and board of directors
• Contributes to policy development as a member of the leadership team
• Leads the Finance Committee of the Board of Directors to develop short, medium, and long term financial plans and projections.
• Provide ongoing supervision of the Finance Department to include A/P, A/R, purchasing, payroll, patient/client billing, contract reporting and invoicing, and accounting activities; supervise and manage staff and ensure that the department operates in an efficient manner that is in coordination with the needs of the organization.
• Supervises the Finance team by providing coaching, career development, recognition and retention of staff. Ensures that the responsibilities, authorities, and accountabilities of all direct subordinates are defined and understood. Manages functions within such systems as needed for adequate segregation of duties.
• Develop and implement policies and procedures for all organizational financial operations that ensure full compliance with generally accepted accounting procedures, legal and regulatory requirements and local/state/federal contractual requirements.
• Provide interface with the Board of Directors and the board finance committee with respect to organizational financial issues; to include attending committee and board meetings and developing and providing monthly financial reports and statistical analysis in a format that is appropriate to the needs of the board.
• Develop and maintain effective communication and relationships with local, state and federal contract authorities, the Community Health Center Network, Medi-Cal and Medicare contracting entities and other outside entities as appropriate to organizational goals, objectives and overall operations.
• Provide organizational leadership in the oversight of departmental and organization-wide budgets and budget revisions; monitor adherence to the budget and provide comprehensive reports and analysis to management.
• Oversee corporate tax filings and reports and ensure the timely submission of all filings to state and federal tax officials; ensure that required tax reports are submitted to county and foundation officials as requested/required.
• Maintain banking relationships and under the direction of the board of directors and the CEO, arrange for any required debt or lease financing.
• Evaluate investment opportunities and coordinate investment decisions with the CEO and board of directors.
• Evaluate and oversee all organizational insurance policies, and ensure the ongoing maintenance of all policies to include general liability, property, malpractice, board, volunteer and bond coverage.
• Oversee financial audits and participate in programmatic audits as required and work in coordination with the board audit committee to ensure that all legal and oversight obligations are fully achieved.
• Ensures compliance with all financial and contractual reporting requirements for private or public funding, licensing and regulatory agencies.
• Participates in BACH’s annual budgeting and business planning process. Develops and oversees the department’s budget and business plan.
• Demonstrates commitment to, and understanding of, BACH’s Behaviors for Success and GUEST (Customer Service Model), by modeling customer service excellence in all internal and external relationships and in the performance of all duties and responsibilities. Monitors staff and provides training and counseling as needed to meet customer service expectations.

 

 

Secondary Responsibilities

• Develops and oversees project accounting systems and provides information regarding the status and profitably of contracts and grants.
• Evaluates that accounting systems are designed and implemented to adequately ensure all revenues, expenditures assets, liabilities, and net assets are properly recorded and reported in accordance with generally accepted accounting principles (GAAP) for nonprofit agencies and with the accounting principles and procedures established by the agency.
• Evaluates and recommends the range and adequacy of insurance coverage for the agency and ensures processing of request for Certificates of Insurance.
• Manages the financial resources of the agency in accordance with its board approved policies.
• Manages and supports the annual financial audit.
• Analyzes short and long-term financial plans to aid the BOD’s role of fiduciary responsibility. 
• Assists in preparing special cost studies, as required; performs additional duties as requested by CEO.
• Coordinates preparation and filing of tax returns, information returns and regulatory reports.
• Attends workshops, training, and meetings as needed, and as requested.
• Performs other duties as assigned by supervisor.

 

Secondary Responsibilities

• Attends workshops, training, and meetings as needed, and as requested.
• Performs other duties as assigned by supervisor.

Qualifications

QUALIFICATIONS

 

Required education, experience, training

• Bachelor’s Degree in accounting or related field or ten years experience that is directly related to duties and responsibilities specified.
• Five years of experience as a CFO, Controller or equivalent leadership role overseeing the financial operations of a non-profit with 100+ employees and/or a 10M budget; FQHC community health center experience preferred.
• Management experience with government contracts and multi-source funding.
• Knowledge of financial accounting, budgeting, control and reporting principles, methods, techniques, and standards as applied within a nonprofit or healthcare business environment.
• Ability to plan, organize, implement, evaluate, and modify financial programs, informational support systems, and processes.
• Thorough understanding of and experience managing funds and cost accounting, bookkeeping, and financial management information requirements

 

Preferred education, experience, training

• CPA or MBA highly desirable
• 10 years experience as CFO or Controller.
• Experience in Non-Profit and Healthcare.
• Experience in software development or professional services business preferred.

 

Certifications/Licenses:

• Access to reliable transportation.

 

Critical Success Factors in this role include: Knowledge, Skills, and Abilities

• The ability to work and act independently, and to make and carry out decisions with minimal supervision.
• The ability to communicate effectively, both orally and in writing.
• Strong interpersonal skills with the ability to lead teams and projects, and work collaboratively.
• Maintaining confidentiality and HIPAA compliance.
• Excellent organizational, time management and multi-tasking skills with attention to detail.
• Excellent customer service and client services philosophy in all interactions.
• Successfully manage multiple projects at the same time.
• Appreciation and respect for working with and serving a diverse population.
• Proficiency in Microsoft Office and the internet.
• The ability to investigate and analyze information, draw conclusions and problem solve.
• The ability to gather data, compile information, and prepare reports.
• Supervision of personnel, which includes work allocation, training, and problem resolution; evaluates performance and makes recommendations for personnel actions; motivates employees to achieve peak productivity and performance.
• Participates in development, implementation and maintenance of policies, objectives, short-and long-term planning; develops and implements projects and programs to assist in accomplishment of organizational objectives.

 

Physical Demands:

This position requires:

• Sitting, walking, and standing associated with a normal office environment; regular bending and stretching; and lifting. 
• Manual dexterity used to include, but not limited to, standard office equipment, and computer keyboard.
• Reading and writing in order to review records for accuracy.
• Ability to read, sort, check, count, and verify numbers
• Math aptitude for account balancing, analyzing and problem resolution.

 

Confidential Employee:

A confidential employee is someone who helps formulate management policies regarding worker conditions and has access to confidential information that helps formulate those labor policies. Some possible examples of confidential employee job titles are: secretaries, assistants to supervisors or managers, and anyone in labor relations departments or HR. If a worker is typically in management meetings, but not a manager themselves, they may well be a confidential employee. These are personnel who assist and act in a confidential capacity to management personnel, or as someone who has regular access to confidential information re: bargaining strategy or changes the employer anticipates may result from the collective bargaining process.

 

Supervises

Director of Finance/Controller

Billing Manager/Reporting Analyst

Financial Analyst