Counselor's Office Clerk

Job Title: Counselor's Office Clerk Wage/Hour Status: Non - Exempt Reports to: Campus Principal Pay Grade 2: Administrative Support Pay Plan Dept/School: Assigned Campus Initiated Date: July 21, 2004 Positon #: 0076205 Revised Date: January 24, 2017 District Primary Purpose: To assist and promote La Joya ISD in implementing a rigorous curriculum/instructional program that supports student success and achievement. Department Primary Purpose: Contribute to the efficient operation of a school support system and provide clerical services for school's administrative staff. Qualifications: Education/Certification: High School Graduate or GED Knowledge/Skills: Demonstrate aptitude for the successful performance of the tasks assigned Ability to type with reasonable accuracy a minimum of 45 words per minute Proficient typing, word processing and file maintenance skills Effective organizational, communication, and interpersonal skills Ability to use personal computer and software to develop spreadsheets and databases Knowledge of basic math Ability to meet established deadlines Major Responsibilities and Duties: Input student and other pertinent information into the computer. Assist in obtaining student information from permanent records and other school districts when necessary. Assist campus secretary in proving student information to teacher. File correspondence, invoices, cards, or other records in prescribed manner. Sort incoming material for file system in use. Classify and cross-index materials according to a standardized coding chart and label folders or envelopes with specified identification data. Locate and remove information as needed; maintain accurate student records. Clear files at designated intervals under counselor's direction. Enter counselor logs into the district's mainframe. Maintain confidentiality. Perform other duties as assigned by counselor/administrator. WORKING CONDITIONS: Mental Demands: Reading; ability to communicate effectively (verbally and written); maintain emotional control under stress Physical Demands/Environmental Factors: Repetitive hand motions; prolonged use of computer. Works with frequent interruptions, moderate standing, stooping, bending and lifting. POSITION WORKING DAYS: 207 Days