Finance Operations Coordinator

Job Description

Job Description

The Finance Operations Coordinator provides operational and administrative support to the Finance department by assisting with a variety of accounting, logistics, reporting, purchasing, and administrative functions. This role serves as a versatile member of the finance team, supporting daily business operations, maintaining accurate records, coordinating key financial processes, and assisting with special projects as business needs evolve. The ideal candidate is organized, detail-oriented, adaptable, and enjoys working on a variety of responsibilities in a fast-paced environment.

Primary Duties Will Include:

• Provide day-to-day operational support to the Finance department across a variety of accounting, logistics, reporting, and administrative functions.
• Coordinate freight, logistics, and shipping-related activities while communicating with internal departments and external vendors.
• Prepare and process domestic and international wire transfer requests.
• Assist with landed cost reporting and related financial documentation.
• Maintain spreadsheets, reports, and business records to support departmental operations.
• Research and resolve discrepancies involving invoices, freight, vendor transactions, and financial records.
• Assist with month-end activities and other recurring finance processes as assigned.
• Prepare reports, documentation, and analysis for management and department leaders.
• Coordinate with internal departments to gather information and support cross-functional business initiatives.
• Maintain accurate records and ensure information is complete, organized, and up to date.
• Identify opportunities to improve administrative processes and operational efficiency.
• Support special projects and other departmental initiatives as assigned.
• Perform other duties as assigned.

Preferred Experience:

• 2–4 years of experience in finance, accounting, logistics, purchasing, operations, or administrative support.
• Experience working with ERP systems and Microsoft Office applications.
• Experience supporting multiple priorities in a fast-paced business environment.

Required Knowledge, Skills & Abilities:

• Proficiency in Microsoft Excel, Word, Outlook, and other Microsoft Office applications.
• Strong organizational and time management skills with the ability to prioritize multiple responsibilities.
• Exceptional attention to detail and commitment to accuracy.
• Ability to communicate professionally with employees, vendors, and business partners.
• Strong analytical and problem-solving skills.
• Ability to work independently while collaborating effectively with cross-functional teams.
• Ability to maintain confidentiality and handle sensitive financial information.
• Willingness to learn new processes and adapt to changing business needs.