Administrative Specialist, Career Tech Student Organization (CTSO)/Counseling and Special Populations

Administrative Specialist, Career Tech Student Organization (CTSO)/Counseling & Special Populations

Salary Structure: $20.71/hr.+ (based on related experience) Position Contract: 12-month, Non-exempt, Support Staff, Grade 4 Benefits: Generous monthly allowance toward medical and other benefits District paid retirement into the Oklahoma Teacher's Retirement System Tuition reimbursement program available

General Description: Metro Technology Centers is accepting applications for an Administrative Specialist, Career Tech Student Organization (CTSO)/Counseling & Special Populations who will assume responsibility for the daily management of a designated office by performing and/or supervising a variety of administrative support duties requiring good organizational skills and great attention to detail.

General Qualification Requirements: Education/Experience: High school diploma or G.E.D. Thirty-six months office experience (Above requirements may be met by equivalent combination of education and experience)

Representative Duties:

• Initiates purchase requisitions, budget transfers, processing invoices and maintains budgetary records for department or multiple departments.
• Sets priorities on clerical duties and interacts with other departments to insure organization efficiency.
• Input, verify and submit membership for CTSO's
• Input, verify and submit registration for conferences and contests
• Maintain spreadsheet of students and faculty attending each conference and hotel location, if staying in different hotels
• Prepare and process required paperwork/forms for teachers.
• Disperse student paperwork to teachers/admin. assistants for processing.
• Create and maintain timeline/calendar of CTSO events, deadlines, etc.
• Document activities for CTSO/Counseling & Special Populations Department
• Serve as main contact for contest-related travel questions.
• Update CTSO Guidebook as needed.
• Make travel arrangements for conferences: lodging, transportation, travel requests, per diem forms
• Assist with planning and preparations for contest hosts
• Provide transportation in district vehicles for participants to required trainings, workshops, events as needed.
• Obtain, inventory and maintain official CTSO attire.
• Assist with planning and preparation for Metro Tech Officer Installation Ceremonies, NTHS Inductions, and other events as needed
• Attend conferences to assist with student and advisor needs
• Attend CTSO Coordinators meetings and updates.
• Serve as Backup to site Admin Specialist in answering phones, door buzzer, assisting visitors, and other administrative duties as needed (when site admin specialist is unavailable)
• Performs related duties as assigned.

Required Knowledge, Skills, and Abilities: General administrative support experience to include: Microsoft Word advanced proficiency. Excel intermediate proficiency (adept with spreadsheet design and use of formulas. Business communication: uses creativity in composing or presenting oral or written communication. Excellent communication skills including telephone etiquette and exemplary customer service skills. Ability to analyze, problem solve and work independently. Ability to maintain security of confidential materials. Ability to give explicit or general directions. Ability to work well on a team and with others. Reliable, dependable and punctual attendance. Ability to travel occasionally overnight/weekends.

Reports to: Receives general supervision from designated district leader. Applications will be accepted online at Metro Technology Centers website. Metro Technology Centers does not discriminate on the basis of race, color, national origin, sex, gender, gender expression or identity, sexual orientation, age, veteran status, religion, pregnancy, or genetic information or disability in recruitment, hiring, placement, assignment to work tasks, hours of employment, levels of responsibility, and pay.