Project Accountant

The Project Accountant works closely with project teams, operations, and accounting leadership to support the financial processes required for accurate reporting and profitable completion of construction, disaster recovery, debris removal, and other project-based work. The role coordinates project accounting activities across accounts payable, accounts receivable, contract and billing setup, client invoicing, job-cost tracking, Work-in-Progress (WIP) reporting, reconciliations, compliance documentation, and month-end close. This position is employed by Castlerock Resources, LLC and assigned to support James W. Turner Construction, Ltd. (JWTC). The Project Accountant partners with project managers and operational personnel to help ensure that project financial information is timely, complete, well-supported, and aligned with contract requirements and internal controls. The ideal candidate is analytical, detail-oriented, and an effective communicator who can manage large volumes of financial and operational data in a fast-paced, project-driven environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Project Accounting and Financial Reporting Maintain accurate, complete, and timely project financial records, schedules, and reports. Assist with the financial setup of new projects and operational divisions, including cost codes, budgets, billing structures, rates, and contract terms. Monitor project revenue, costs, commitments, expenses, and other financial activity; review project data monthly for accuracy, completeness, and proper classification. Prepare and reconcile WIP reports, project financial schedules, pipeline reports, job-cost analyses, production data, and operational forecasts. Partner with project managers and operations personnel to investigate variances, support cost control and forecasting, and promote profitable project completion. Accounts Payable and Project Compliance Support accounts payable processes by reviewing vendor and subcontractor invoices for accuracy, coding, approvals, contract terms, and required supporting documentation. Verify that invoices align with agreed rates, work performed, and the appropriate project, phase, and cost-code assignment before processing. Track and reconcile subcontractor costs, equipment costs, project expenses, and other operational charges; research discrepancies and coordinate timely resolution. Maintain complete and organized vendor, subcontractor, invoice, and project-compliance documentation. Accounts Receivable and Client Billing Review contracts and related documents to establish and maintain billing rates, terms, schedules, and documentation requirements. Prepare or assist with client invoices, payment applications, supporting schedules, and required backup. Reconcile production, project costs, billing data, and accounting records; monitor unbilled costs, accounts receivable activity, and outstanding billing issues. Coordinate with project and operations teams to resolve discrepancies and support timely, complete, and accurate client billing and project closeout. General Ledger, Month-End Close, and Audit Support Prepare journal entries, accruals, allocations, recurring entries, and prepaid expense schedules. Reconcile balance sheet accounts, project-related activity, intercompany transactions, and operational schedules. Gather and validate data for month-end and year-end close; research and resolve accounting discrepancies, project variances, and reconciling items. Support audit preparation, documentation requests, special reconciliations, forensic accounting reviews, and transaction analysis, as needed. Systems, Reporting, and Process Improvement Follow internal controls and system procedures designed to protect data integrity and support compliance with applicable contract, client, local, state, and federal requirements. Develop and maintain Excel-based reports and tools for project performance, production, billing, cost tracking, and management reporting. Prepare ad hoc operational and financial analyses for accounting, operations, and executive leadership. Assist with accounting or ERP system conversion and implementation activities, including testing, documentation, and user training. Recommend and help implement improvements to accounting workflows, reporting tools, controls, and procedures; support management with special projects and other duties as assigned.

REQUIRED QUALIFICATIONS

Bachelors degree in Accounting, Finance, or a related field, or an equivalent combination of education and directly relevant experience. At least three years of operational, project, or general accounting experience, including responsibility for detailed reconciliations and financial reporting. Working knowledge of accounts payable, accounts receivable, general ledger accounting, month-end close, accruals, job costing, and project financial reporting. Strong proficiency with Microsoft Excel, including formulas, lookups, pivot tables, reconciliations, and analysis of large data sets; proficiency with Word, Outlook, and Teams. Strong analytical, reconciliation, and problem‑solving skills, with excellent attention to detail and the ability to review and proof financial work. Excellent written and verbal communication skills and the ability to work effectively with accounting, operations, project teams, vendors, and clients. Effective time-management and organizational skills, sound judgment, and the ability to manage multiple priorities, deadlines, and confidential information in a fast‑paced environment.

PREFERRED QUALIFICATIONS

Four or more years of accounting or project-accounting experience. Accounting experience with a general contractor, subcontractor, construction company, disaster-recovery contractor, debris-removal operator, or other project-based organization. Experience preparing or supporting WIP reporting, project billing, operational forecasting, and job-cost analysis. Experience with QuickBooks Enterprise or a comparable accounting or construction‑ERP platform. Experience with audit support, forensic accounting, complex reconciliations, or an accounting-system or ERP implementation.

PHYSICAL DEMANDS

Regular use of manual dexterity and visual and auditory acuity to operate standard office equipment and review detailed financial information. Prolonged periods of sitting, standing, computer use, and sustained visual and mental concentration. Occasional lifting, bending, pulling, and carrying of items weighing up to 40 pounds, along with the ability to perform routine quantitative and mathematical calculations. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions of the position.

EQUAL EMPLOYMENT OPPORTUNITY

Castlerock Resources, LLC is an equal opportunity employer. Qualified applicants and employees will receive consideration without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected by applicable federal, state, or local law. #J-18808-Ljbffr Castlerock Resources, LLC