Construction Site Office Manager POST NUMBER: 14644

Vaco is partnering with a national construction and engineering organization on a large, multi-year project on the southwest side of Indy near Mooresville, IN. This is an onsite Construction Office Manager role supporting a busy construction site environment. This is a long term contract opportunity.

This position is ideal for an administrative professional who thrives in a fast-paced, hands-on, blue-collar environment and enjoys being the go-to support person keeping operations running smoothly.

Location: Southwest side of Indy near Mooresville, IN

Schedule : Mon-Fri, 7:30am-4pm

Day-to-Day Responsibilities:

• Serve as the front-line office presence for the jobsite trailer; greet visitors and employees as they arrive
• Act as the administrative hub for the project team, supporting the Program Manager and Assistant Project Manager
• Assist with billing, invoicing, and other basic accounting functions
• Enter and manage time-keeping data for field operations
• Maintain and organize contract documents and project paperwork
• Schedule meetings, manage calendars, and handle general administrative tasks
• Support daily jobsite operations to keep the project moving efficiently

Required Skills:

• Strong administrative / office management experience
• Ability to learn new systems quickly
• Experience in billing, employee onboarding, data entry, customer service, and documentation
• Comfortable working in a blue-collar, construction-style environment
• Highly organized, detail-oriented, and able to juggle multiple priorities
• Clear, professional communication skills with field and office teams
• MS Office proficiency

Preferred Skills:

• Experience in construction, manufacturing, or industrial environments
• Experience supporting fast-paced project teams