Senior Procurement Manager

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Position Summary:


The World Oil group of companies consists of 16 consolidated entities and 7 affiliated entities. The Company started the business over 80 years ago with a gas station in Los Angeles and now owns 40 gas stations throughout California. The Company is also engaged in the manufacture and sale of refined petroleum products, the production of asphalt-based roofing and paving products, the transportation of various petroleum products, collects and recycles used antifreeze and waste oil, performs environmental services, and owns commercial real estate.

This position will be the key liaison with all departments across the World Oil organization to ensure procurement processes and procedures are in place to optimize the company's buying power by increasing cost efficiencies without forgoing quality.

Essential Duties and Responsibilities:

The essential functions include, but are not limited to the following:

• Maintain relationships with key suppliers through steady communication to ensure service and quality levels are adequate and up to company expectations and ensuring cost is optimized.
• Evaluate and track supplier performance to ensure they meet company and regulatory standards.
• Provide supplier analysis including key metrics and benchmarks.
• Evaluate, select, and establish new relationships with suppliers to expand our sourcing platform
• Negotiate contracts with suppliers ensuring pricing and terms and conditions are favorable for the company
• Develop and maintain key performance indicators to drive supplier performance
• Review requests for new suppliers to determine whether the supplier should be included as a preferred provider
• Review documentation provided by new suppliers to ensure proper information is received to establish an account
• Oversee and manage the competitive bid processes (RFP's, RFI's, and RFQ's)
• Review proposals and manage contracts, including pricing, terms of agreement and service requirements
• Provide leadership and guidance to the Procurement team to support and achieve department goals
• Coordinate with the Legal department with managing the supplier contracts, including terminations, extensions, and renewals
• Collaborate with all departments within the organization to assess and meet their procurement requirements
• Routinely visit the various office locations/terminals to assess their needs and assist with forecasting requirements
• Develop and enhance processes and procedures across all companies within the organization to streamline the procurement process and leverage our buying power by consolidating procurement requests
• Oversee the ordering of materials, supplies, equipment, and services
• Review requisitions to ensure orders are necessary, accurate and consistent with company policy
• Analyze spend to determine cost reduction opportunities by leveraging volume and optimizing the supplier base
• Review procurement processes to ensure continuous improvement and make recommendations as required
• Manage and monitor the supplies and other office necessities and services for the corporate office
• Manage the online maintenance service desk, ensuring tickets are addressed and rectified

Other Functions:

• Perform additional duties and assist with projects as assigned
• Actively support the Company's commitment to quality and all quality objectives, with an emphasis on continual improvement

This role supervises the following positions:

• Procurement Administrator
• Procurement Specialist.
• Responsible for training, developing and mentoring staff, including preparing performance evaluations.

Required Qualifications:

• Bachelor's degree from a four-year university in Business, Economics, Supply Chain Management, or related field
• Experience with an Enterprise Resource Planning system
• Experience with procurement software
• Experience in a manufacturing environment
• Minimum of 10 years in a procurement department
• Minimum of 3 years of supervisory experience

Knowledge, Skills, and Abilities

• Strong understanding of supply chain management
• Strong negotiation skills
• Strong business acumen
• Effective leadership and team management skills
• Effective written and verbal communication skills
• Strong attention to detail and well organized
• Superior analytical, problem-solving, and collaborative interpersonal skills
• Flexible self-starter with the ability to think outside the box with a can-do, roll-up the sleeves attitude
• Interact effectively and cooperatively with employees at all levels within the organization as well as with third parties
• Ability to operate in a fast-paced organization, handling multiple projects simultaneously while delivering results timely
• Ability to take ownership and drive projects to completion

Preferred Qualifications:

• NetSuite experience a plus

EEO Statement:

It is the policy of World Oil and its subsidiaries to provide equal opportunity for all applicants and employees. The Company does not discriminate on the basis of race, age, color, religion, sex/gender, gender identity/gender expression, sexual orientation, marital status, medical condition, military/veteran status, national origin, ancestry, disability, genetic information, reproductive health decision making or any other status protected by state or federal law.