Front Desk Coordinator

Job Title: Front Desk Coordinator
Job Location: USA-Scottsdale-Suite
Job Type: Contract

Job Description:

Seeking a punctual and professional Front Desk Coordinator with 3-5 years of experience in office administration real estate coordination and vendor management to ensure smooth office operations and positive first impressions

Job Description

1. Serve as the first point of contact for employees guests and clients representing the company with a polite and friendly demeanor Manage front desk operations including phone mail and package handling Coordinate maintenance shipping supplies equipment errands and basic ITrelated support Assist in organizing and scheduling meetings and corporate events Partner with HR to maintain and enforce office policies Support corporate certification audits by assisting with documentation and process adherence Submit work orders and schedule repairs for office spaces and equipment Manage relationships with vendors service providers and landlord Order organize and maintain office and breakroom supplies Assist local leadership with expense submissions calendar management and administrative tasks Coordinate with IT department to maintain and repair office IT equipment Demonstrate strong written and verbal communication skills Proficient in Microsoft Office Suite and Outlook Efficiently manage time and deadlines to ensure smooth office operations
2. Roles and Responsibilities
3. Act as the primary liaison for office maintenance shipping and supply management
4. Oversee front desk operations ensuring professionalism and efficiency
5. Collaborate with HR to update and enforce office policies
6. Assist in preparation and compliance for corporate certification audits
7. Coordinate repairs and maintenance through work orders and vendor management
8. Maintain positive relationships with landlords and service providers
9. Manage ordering and inventory of office and breakroom supplies
10. Support local leadership with administrative duties including expense reports and calendar coordination
11. Participate in planning and execution of corporate events
12. Coordinate IT support for office equipment and basic troubleshooting

Skills

Mandatory Skills : Real Estate & Administration, Real Estate & Administration-CFO