Residency Program Coordinator

Where You'll Work

Virginia Mason Franciscan Health has a rich history of providing exceptional healthcare, dating back to 1891. Building upon a legacy of compassionate care and innovation, our organization has evolved over the years through strategic partnerships and integrations to expand our reach and services across the Puget Sound area.

Today, as Virginia Mason Franciscan Health, we remain deeply committed to healing the whole person - body, mind, and spirit - in the communities we serve. This commitment is strengthened by the diverse expertise and shared values brought together through our growth.

Our dedicated providers offer a full spectrum of health care services, from routine wellness to complex disease management, all grounded in rigorous research and education. Our comprehensive network of 10 hospitals and nearly 300 care sites strategically located across the greater Puget Sound region reflects our ongoing commitment to accessibility and comprehensive care.

We are proud of our pioneering medical advances and numerous awards and accreditations that reflect our dedication to excellence. When you join Virginia Mason Franciscan Health, you become part of a team that delivers top-quality, professional healthcare in modern, well-equipped facilities, and contributes to a legacy of service built on collaboration and shared purpose.

Job Summary and Responsibilities

As a Residency Program Professional, you will provide essential management and oversight for graduate medical education (GME) programs, ensuring continued accreditation and operational excellence. You will serve as the administrative leader, partnering with program directors to maintain compliance and institutional standards.

Every day you will independently manage program operations, including scheduling, curriculum support, and adherence to accreditation requirements. You will actively engage in administrative, financial, and logistical planning to ensure seamless program function and trainee support.

To be successful in this role, you will demonstrate a comprehensive understanding of GME accreditation policies, strong organizational skills, and a high degree of initiative and independent judgment. Your ability to effectively manage diverse programmatic activities and communicate with all stakeholders will be paramount to fulfilling the organization's mission.

• Assists with oversight of residency program in collaboration with program director, including screening candidate applications, making travel arrangements, verifying accuracy of application data and eligibility based on academic standing, and responding to questions regarding departmental policies.
• Initiates and prepares all documents for signature of the Program Director, as well as generate correspondence concerning the residency program.
• Ensures all FMR or GSR applications are processed in compliance with deadlines.
• Ensures prospective resident interview evaluations are completed within deadlines; analyzes, on a daily basis, residency packages in various stages of completion, and assures all residents and subspecialty department evaluations are completed and processed on time.
• Provides a daily analysis of application status to Program Director.
• Serves as an expert resource/liaison for residents; coordinates/schedules meetings/clerkships, between department heads, hospital staff physicians, resident physicians, medical students, consultant physicians, representatives of professional organizations, medical and osteopathic schools, credentialing coordinator, and Family Medicine or General Surgery Residency Coordinators of other training sites.

Job Requirements

Required

• Four or more years of progressively responsible related experience in a healthcare setting/clinic that demonstrates attainment of the requisite job knowledge skills/abilities.

Preferred

• Bachelor's degree in healthcare administration or business administration and 1 year of experience in a lead capacity.