Accounting Specialist

Job Description

Job Description

A large multi-site specialty medical practice in Berks County is seeking an Accounting Specialist to support day-to-day accounting operations. This role is ideal for someone who is detail-oriented, organized, and comfortable managing accounts payable, reconciliations, month-end tasks, and financial reporting in a fast-paced healthcare environment.

Key Responsibilities

Accounts Payable & Vendor Support

• Process invoices from receipt through payment
• Review invoices for accuracy, coding, approvals, and payment terms
• Maintain vendor records, including tax forms and banking details
• Prepare payment batches and reports for leadership review
• Reconcile vendor statements and resolve billing issues or discrepancies
• Review employee expense reports and company card activity
• Monitor accounts payable aging and track credits or past-due items
• Assist with annual 1099 preparation
• Serve as a main point of contact for vendor questions

General Accounting & Reporting

• Assist with monthly and year-end close
• Prepare and post journal entries
• Reconcile bank accounts, credit cards, prepaid expenses, fixed assets, loans, and other balance sheet accounts
• Reconcile the accounts payable subledger to the general ledger
• Maintain schedules for prepaid expenses, accruals, fixed assets, depreciation, and debt
• Review general ledger activity and help correct errors or unusual items
• Prepare preliminary financial statements and supporting reports
• Assist with budget-to-actual and expense variance reporting
• Support budgeting, cash flow forecasting, and board reporting

Controls & Process Improvement

• Follow internal accounting controls and approval processes
• Help ensure vendor changes and payment exceptions are properly reviewed
• Prepare schedules and documentation for audits, tax reporting, insurance renewals, and banking requests
• Help improve accounting workflows, policies, and procedures
• Identify ways to improve efficiency through automation and better processes
• Maintain confidentiality of financial, employee, vendor, and patient information

Collaboration & Administrative Support

• Work closely with leadership, department managers, vendors, banking partners, and outside accounting professionals
• Communicate accounting issues and financial information clearly to non-financial team members
• Provide limited purchasing and administrative support as needed

• At least 3 years of experience in accounting or bookkeeping, with strong exposure to accounts payable and general ledger activities.

• Practical experience using QuickBooks in an accounting environment with strong attention to detail.

• Working knowledge of invoice processing, account coding, reconciliations, and financial record maintenance.

• Familiarity with accounts receivable functions and broader transactional accounting processes is preferred.

• Strong data entry accuracy and attention to detail when handling financial documents and vendor information.

• Ability to analyze expense activity and organize data using Excel tools such as Pivot Tables.

• Clear communication skills and the ability to collaborate effectively with internal teams and external accounting partners.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business, or related field preferred
• Associate degree or equivalent accounting experience will also be considered
• 3+ years of experience in accounts payable, bookkeeping, general accounting, or similar role preferred
• Experience with reconciliations, general ledger activity, month-end close, and financial reporting
• Healthcare or multi-location accounting experience is a plus, but not required
• CPA not required

Technical Skills

• Proficiency in QuickBooks Online and Microsoft Office
• Strong Excel skills, including PivotTables, XLOOKUP, and SUMIFS
• Solid understanding of general ledger accounting, accruals, prepaid expenses, fixed assets, and financial statements
• Experience with AP automation or expense management tools is a plus
• Ability to learn new systems and improve processes through technology

What We’re Looking For

• Strong attention to detail and accuracy
• High level of integrity and discretion
• Ability to identify and solve accounting discrepancies
• Strong organizational and time-management skills
• Clear written and verbal communication skills
• Ability to work independently and as part of a team
• Service-oriented, collaborative approach