Administrative Assistant

Job Title: Administrative AssistantJob Description

The Administrative Assistant supports warehouse operations by maintaining accurate inventory and shipping records, coordinating documentation for orders and logistics, and ensuring smooth communication between internal teams, vendors, and customers. This role focuses on data entry, documentation management, scheduling shipments, and assisting with inventory control and reporting in a fast-paced warehouse environment.

Responsibilities

• Maintain and update inventory, shipping, receiving, and order records to ensure accurate and timely information.

• Process purchase orders, bills of lading, packing slips, and other shipping and receiving documentation.

• Enter and manage data within ERP, WMS, or other company systems to support order fulfillment and inventory tracking.

• Schedule inbound and outbound shipments in coordination with warehouse personnel and carriers.

• Assist with inventory counts, audits, and reconciliation activities to identify and resolve discrepancies.

• Prepare reports related to inventory levels, shipments, productivity, and performance metrics.

• Coordinate communication between warehouse personnel, vendors, and customers to support smooth operations.

• Ensure filing systems and warehouse records remain organized, up to date, and easily accessible.

• Assist management with special projects and other administrative duties as assigned.

• Support order fulfillment processes by handling administrative tasks related to orders and materials.

Essential Skills

• Experience providing administrative support in an operations or warehouse environment.

• Strong data entry skills with attention to detail and accuracy.

• Experience with order processing and order fulfillment activities.

• Ability to work with ERP systems, including familiarity with Acumatica or similar platforms.

• Proficiency with Microsoft Office applications for documentation, reporting, and communication.

• Ability to perform material handling and serial part address lookup within warehouse systems.

• Strong organizational skills to maintain accurate records and filing systems.

• Effective communication skills to coordinate with warehouse personnel, vendors, and customers.

• Willingness to work a day shift schedule from 7:00 a.m. to 3:30 p.m.

Additional Skills & Qualifications

• Experience working with warehouse management systems (WMS).

• Previous experience supporting shipping, receiving, or logistics operations.

• Ability to handle multiple tasks and prioritize in a fast-paced environment.

• Demonstrated reliability, strong work ethic, and commitment to quality.

• Comfort working with inventory counts, audits, and reconciliations.

• Ability to assist with special projects and adapt to changing priorities.

Work Environment

This position is fully onsite in a warehouse environment, working closely with warehouse personnel and logistics operations. The role follows a day shift schedule of approximately 7:00 a.m. to 3:30 p.m., with opportunities for overtime as needed. The environment involves working around inventory, shipping and receiving activities, and warehouse systems, including ERP and WMS platforms, as well as regular use of Microsoft Office for administrative tasks.

Job Type & Location

This is a Contract position based out of Beachwood, OH.

Pay and Benefits

The pay range for this position is $21.00 - $21.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Beachwood,OH.

Application Deadline

This position is anticipated to close on Aug 10, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.