AP Specialist

Insight Global is hiring a Accounts Payable (AP) Processor / AP Specialist
in Sarasota, FL.

Schedule: Primarily onsite 4 days/week to start, transitioning to 2 days remote later in the role if needed

Position Overview:
The Accounts Payable Processor will support daytoday AP operations, including purchase order management, invoice processing, and payment execution. This role requires strong attention to detail, experience working in QuickBooks Online, and the ability to maintain accurate documentation and tracking in SharePoint. The manager prefers this individual to be onsite initially to learn processes and collaborate closely with the team.

Responsibilities:
Purchase Order (PO) Management

Collect purchase orders from requestors and review for completeness and approval
Maintain a detailed PO log including PO number, vendor, amount, date, and purpose
Assign PO numbers and upload POs to SharePoint in an organized, accessible structure
Enter PO details into QuickBooks Online
Monitor open, aging, or unused POs and follow up as needed

Invoice Processing

Receive invoices via email, mail, and vendor portals
Match invoices to purchase orders and supporting documentation
Resolve discrepancies related to pricing, quantities, or missing information
Scan and upload full invoice packages to SharePoint
Enter invoices into QuickBooks Online with proper GL and CAPEX coding
Track invoices and deliveries and ensure timely entry into the system

Payment Processing

Maintain and manage the AP aging report
Select invoices for payment based on due dates
Process biweekly check runs, including printing checks, preparing remittance details, stuffing envelopes, and mailing
Record payments in QuickBooks Online and update PO/payment tracking in SharePoint
Handle voided or reissued checks
Coordinate ACH payments with Michelle
Ensure all invoices for the period are accurately entered and recorded

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to View email address on click.appcast.io learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy:


Required Skills & Experience

2+ years of experience in an Accounts Payable Processor, AP Specialist, or similar role
Experience managing purchase orders (POs)
Handson experience with QuickBooks Online
Experience processing payments (checks and disbursements)
Experience maintaining an AP aging report
Strong invoice processing experience, including matching and discrepancy resolution


Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.