Construction Project Controls & Procore Analyst

Job Description

Job Description

Description:

JANSON, named Inc. 5000 (2026) as one of the fastest growing privately held business, is recognized for delivering excellent service for the military customers we support both domestically and abroad.

Position Summary

We are seeking a highly motivated and detail-oriented analyst to support, administer, and optimize our Procore construction management platform. This role will serve as a key liaison between Project Management, Field Operations, Accounting, and Executive Leadership to ensure Procore is effectively utilized across the organization.

The Construction Project Controls & Procore Analyst supports multiple Project Managers by leveraging the company's existing Procore construction management platform to streamline project administration, monitor project performance, improve accountability, and facilitate consistent project delivery.

This role ensures project teams consistently utilize established Procore processes, project information remains accurate and current, critical activities are tracked, and leadership receives timely, actionable reporting.

Primary Responsibilities

1. Project Kickoff & Readiness

• Verify that new projects are properly populated within the existing Procore environment.
• Confirm required budgets, contracts, schedules, drawings, and project documents are available and accurate.
• Establish project-specific tracking logs and reporting requirements using existing company standards.
• Identify missing information or outstanding kickoff deliverables.

2. Project Workflow Monitoring

• Monitor RFIs, submittals, change events, commitments, and action items within Procore.
• Identify overdue items, bottlenecks, and incomplete workflows.
• Coordinate follow-up with responsible project team members.
• Maintain visibility into critical project deliverables and deadlines.

3. Project Controls & Reporting

• Develop consistent weekly project health reports using Procore data.
• Track financial, schedule, documentation, and workflow performance.
• Identify exceptions, emerging risks, and trends requiring management attention.
• Maintain portfolio-level dashboards that allow leadership to evaluate multiple projects.

4. Financial Analysis

• Monitor budget activity, commitments, pending change orders, and change event status.
• Identify outstanding approvals, incomplete documentation, and potential cost exposure.
• Coordinate with Project Managers and Accounting to reconcile discrepancies.
• Support accurate forecasting and timely financial reporting.

5. Project Closeout & Delivery

• Monitor punch lists, inspections, closeout documentation, and outstanding turnover requirements.
• Track completion of warranties, O&M manuals, as-builts, and final documentation.
• Provide regular closeout readiness reports.
• Identify incomplete items that could delay project delivery.

6. Procore Utilization & Process Improvement

• Identify underutilized features and opportunities to eliminate duplicate administrative processes.
• Support project teams with reporting, data quality, and workflow issues.
• Recommend improvements that reduce manual tracking and increase operational efficiency.

The analyst is accountable for accurate project information, consistent monitoring, timely reporting, and proactive escalation.

Requirements:

Required Qualifications

• Bachelor's degree in Information Systems, Construction Management, Business Administration, or a related field, or equivalent professional experience.
• 2–5 years of experience supporting Procore, construction technology platforms, or construction business applications.
• Hands-on experience administering or supporting Procore in a construction environment.
• Strong understanding of construction project workflows and documentation processes.
• Proficiency with Microsoft Excel and Microsoft 365 applications.
• Strong analytical, troubleshooting, and problem-solving abilities.
• Excellent verbal and written communication skills, with the ability to work effectively with both technical and nontechnical users.
• Strong organizational skills and the ability to manage multiple priorities.

Preferred Qualifications

• Procore certifications, particularly in Project Management, Financial Management, or Company Administration.
• Experience supporting Procore Financial Management tools, including budgets, commitments, change events, and change orders.
• Experience with Power BI, SQL, or other business intelligence and reporting tools.
• Experience integrating Procore with ERP or accounting platforms.
• Experience developing workflow automation and standardized project templates.
• Background working for a general contractor, construction manager, or specialty contractor.
• Experience supporting system implementations, upgrades, or enterprise-wide technology initiatives.