GME Program Coordinator

Description Your passion belongs at UNC Health. Join more than 56,000 teammates working together to improve the health and well‑being of the communities we serve across North Carolina. Summary With oversight and direction from the Program Director, the Graduate Medical Education (GME) Program Coordinator is a member of the leadership team of the program, is responsible for the coordination and administration of the accredited/non‑accredited residency/fellowship training program, and is critical to the success of the program. Responsibilities Serve as the lead administrative person for the GME residency/fellowship program. Manage the daily operations and activities of the program(s). Function as an important liaison with learners, faculty, and other staff members, and the ACGME. Assist the GME Program Director and/or other levels of GME Program Coordinators or Administrators in the design, implementation, and management of the administrative and academic operations of the program. Coordinate educational activities (e.g., didactic conference schedule, Grand Rounds) that support the program’s curriculum and adhere to ACGME requirements. Provide guidance to residents/fellows on program and GME policies and non‑clinical aspects of the program. Design, deliver, and report timely completion of resident/fellow, faculty, and program evaluations through the Residency Management System (RMS). Coordinate accreditation activities including ACGME Site Visits, Self‑Studies, Internal Reviews, and annual program reviews. Develop understanding of ACGME policies and procedures, including familiarity with the Common Program Requirements and Specialty‑Specific requirements. Ensure GME and departmental and program policies and procedures are communicated/available to the GME Program Director, faculty, residents/fellows, and staff. Assist with resident/fellow recruitment and selection process and oversee the appointment process for incoming trainees in coordination with policies and procedures provided by the GME Office. Assist the Program Director and faculty in planning program quality improvement projects. Prepare Program Letters of Agreement (in coordination with the GME Office) with participating institutions and training sites. Ensure agreements are revised as needed. Track, document, and report on educational activities for residents, for the purpose of meeting board certification requirements, meeting program accreditation requirements, and complying with the policies and procedures of the Office of Graduate Medical Education (GME). Utilize systems and reporting to inform the GME Program Director of program compliance with organizations such as ACGME, AMA, NRMP, and any other program‑level related organizations. Utilize the RMS to record, maintain and report on all aspects of the resident’s/fellow’s training experience, including demographics, scholarly activity, procedure certification, performance, semi‑summative evaluations, block/shift/clinic schedule, and duty hours. Maintain close working relationships with the Office of GME to remain compliant with all necessary requirements for all residents/fellows, visiting residents, and faculty. Coordinate, organize, and schedule GME program events including recruitment, orientation, graduation, retreats, conferences and other meetings. Prepare and distribute materials for conferences and lectures. Attend all GME‑driven meetings and trainings. Other Information Education Requirements Associate's degree or equivalent. Licensure/Certification Requirements None required. Professional Experience Requirements With a Bachelor's degree, no previous experience required. With an Associate's degree, three (3) years of related experience required. With a high school diploma, five (5) years of related experience required. Knowledge/Skills/and Abilities Requirements Requires skills in leadership and personnel management. Requires good organizational skills. Requires excellent oral and written communications skills. Requires experience with Microsoft Office. Requires setting priorities and organizing work to meet strict deadlines. Requires making decisions independently on a variety of complex matters and escalating issues when needed. Requires establishing and maintaining cooperative working relationships with those contacted during the course of work. Requires familiarity with ACGME, TMB, and NRMP policies and procedures. Requires understanding of hospital regulatory environment. Requires independent work, initiative and skills to adapt quickly to changes in work requirements and assignments. Requires diplomacy, compassion, sensitivity, and a commitment to carry out professional activities. Requires handling sensitive information with absolute confidentiality. Job Details Legal Employer: STATE Entity: UNC Faculty Physicians Organization Unit: SOM Amb Care-FPC-Other-F Work Type: Full Time Standard Hours Per Week: 40.00 Salary Range: $20.74 - $29.52 per hour (Hiring Range) Pay offers are determined by experience and internal equity Work Assignment Type: Hybrid Work Schedule: Day Job Location of Job: US:NC:Chapel Hill Exempt From Overtime: Exempt: No This is a State position employed by UNC Health Care System with UNC Health benefits. If, however, you are presently an employee of another North Carolina agency and currently participate in TSERS or the ORP, you will be eligible to continue participating in those plans at UNC Health. Equal Employment Opportunity Qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, status as a protected veteran or political affiliation. UNC Health makes reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as applicants and employees with disabilities. All interested applicants are invited to apply for career opportunities. Please email View email address on click.appcast.io if you need a reasonable accommodation to search and/or to apply for a career opportunity. #J-18808-Ljbffr