Senior Bookeeper

Job Description

Job Description

Senior Bookkeeper

We are seeking a highly organized and detail-oriented Senior Bookkeeper to join our team. The ideal candidate is a hands-on professional with strong accounting knowledge, excellent follow-through, and the ability to manage multiple priorities in a fast-paced environment. This individual will play a critical role in the day-to-day financial operations of the company, ensuring accuracy, timeliness, and compliance while working closely with management and our external accounting partners.

This is a "roll up your sleeves" opportunity for someone who enjoys taking ownership of accounting processes and contributing to the overall success of the organization.

Responsibilities

Accounting & Bookkeeping

• Manage all day-to-day bookkeeping functions.
• Maintain the general ledger and ensure accurate financial records.
• Process and reconcile all bank accounts and credit card accounts.
• Prepare account reconciliations and supporting schedules.
• Record journal entries and maintain month-end workpapers.
• Assist with monthly and year-end close processes in coordination with outside accounting oversight.
• Ensure compliance with accounting policies and procedures.

Accounts Payable & Accounts Receivable

• Manage full-cycle Accounts Payable and Accounts Receivable functions.
• Process vendor invoices and payments.
• Generate customer invoices and monitor collections.
• Maintain aging reports and follow up on outstanding balances.
• Post daily cash receipts and deposits.

Payroll & Commission Administration

• Process payroll accurately and timely for all employees.
• Review payroll reports, deductions, taxes, benefits, and garnishments.
• Coordinate payroll tax filings and compliance with payroll providers.
• Calculate and process monthly commission reports and payouts.
• Reconcile payroll accounts and prepare payroll accrual entries.

Month-End Financial Close

• Perform monthly account reconciliations and general ledger analysis.
• Prepare balance sheet schedules and supporting documentation.
• Assist with financial reporting packages for management.
• Work closely with external accountants to ensure timely and accurate monthly financial close.
• Support annual audit and tax preparation requirements.

Reporting & Financial Support

• Prepare weekly and monthly financial reports for management.
• Assist with cash flow monitoring and budgeting activities.
• Analyze financial data and identify discrepancies or trends.
• Support process improvements and accounting system enhancements.

HR & Compliance Support

• Coordinate with HR on payroll-related matters, benefits administration, workers' compensation, unemployment, 401(k), and related programs.
• Maintain confidentiality of employee and financial information.
• Assist with regulatory compliance and documentation requests.

Qualifications

• 5+ years of progressive bookkeeping or accounting experience.
• Experience managing full-cycle Accounts Payable, Accounts Receivable, payroll, and bank reconciliations.
• Strong experience processing payroll and commission calculations.
• Experience performing monthly close activities and account reconciliations.
• Knowledge of GAAP and accounting best practices.
• Advanced proficiency in QuickBooks Online and Microsoft Excel.
• Experience working with outside accountants, auditors, or CPA firms.
• Exceptional attention to detail and organizational skills.
• Strong analytical and problem-solving abilities.
• Ability to prioritize multiple deadlines and work independently.
• Excellent written and verbal communication skills.
• Professional, dependable, and team-oriented attitude.

Preferred Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, or related field.
• Experience in a sales or service-based organization.
• Experience with payroll systems and commission-based compensation structures.
• Full-charge bookkeeping experience strongly preferred.

Position Type: Full-Time

Location: Melville, NY - Onsite

Reports To: Chief Operating Officer
Opportunity: Growth potential within a stable and expanding organization.

This role is ideal for a seasoned bookkeeping professional who can independently manage the company's day-to-day accounting operations while partnering with external accounting professionals to ensure accurate monthly financial reporting.