Operations Coordinator RI

Job Description

Job Description

Allesco Industries, Inc. in Cranston, RI is looking for an Operations Coordinator.

This job could be perfect for you. Apply! We look forward to meeting you!

Our company is family-owned and has been in business for more than 65 years.

We offer great benefits and will provide you with the right training for you to be successful-

This position will provide the successful candidate with the chance to learn new skills, work as a team, and build a career.

The Operations Assistant provides direct administrative and coordination support to the Operations Manager. This role is onsite, in person. This role executes assigned priorities, tracks open items, maintains accurate records in ERP, spreadsheets, and reporting tools, and communicates status updates to keep daily operations running smoothly across all locations.

Key Responsibilities

· Execute daily priorities assigned by the Operations Manager across production, warehouse, shipping, purchasing support, and special projects

· Track open tasks, deadlines, shortages, and late items and provide clear status updates to the Operations Manager

· Maintain accurate ERP transactions and supporting documentation as assigned

· Prepare and maintain operational documentation and files, including reports, SOPs, logs, and tracking sheets

· Run standard reports (open orders, shortages, shipments due, receiving discrepancies, performance analytics, contract tracking) and distribute them on required timelines

· Build and maintain Excel reports, including tables, lookups, and links across multiple spreadsheets

· Coordinate follow-ups with internal teams and multiple locations when directed

· Support cycle counts, inventory discrepancy research, and related issues documentation

· Maintain calendars, task lists, meeting notes, and action-item logs for operational priorities

· Learn the ERP system at a high level to help identify process gaps, support training, reporting, and assist with problem-solving

· Support continuous improvement by logging operational issues, tracking corrective actions, and suggesting process improvements

· Assist with planning and implementation of VMI (Vendor Managed Inventory) systems as assigned

· Provide basic support for operational "tech" issues (reporting problems, ERP access/workflow issues, printing/scanning issues) and escalate as needed

Qualifications

· Strong organizational skills with dependable follow-through

· Ability to coordinate across multiple teams, locations, and departments

· Comfortable working in ERP systems and strong in Excel for reporting and tracking

· Strong communication skills across office, warehouse, and production environments

· Analytical, deadline-focused, and able to adjust quickly when priorities change

· 2+ years of experience in operations-related positions (warehouse admin, production admin, or similar role preferred)

Preferred Qualifications

· Experience in manufacturing and/or distribution

· Familiarity with inventory control, shipping documentation, and certifications

· Experience coordinating across multiple departments and/or multiple locations

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Role Boundaries

· Report to the Operations Manager

• No supervisory responsibility

· Priorities and decisions are set by the Operations Manager

Salary commensurate with experience.

As an EOE/AA employer, our company will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

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