Tool Crib Manager

Job Summary:

The Tool Crib Manager oversees the daily operation of the tool crib, ensuring tools, equipment, and hardware are available, maintained, and accurately tracked to support field and shop operations. This role manages inventory, budgets, safety, and vendor relationships while leading the Tool Crib team to provide efficient and reliable service. Depending on the size of the operation, the Tool Crib Manager either supervises staff or performs day-to-day tool crib and warehouse activities, including inventory control, equipment staging, storage, and delivery coordination.

Essential Duties and Responsibilities:

• Manages the workload of assigned reports, conducting performance evaluations and supporting professional development; in smaller or single-person cribs, directly executes daily warehouse and administrative operations with high independence.
• Enforces responsible inventory management by labeling shelves with minimum/maximum "just-in-time" quantities, storing tools in designated zones, and maintaining clear, clean laydown areas for oversized equipment.
• Partners with the purchasing department to order tools and hardware from the primary preferred vendor, utilizing a secondary primary vendor to resolve backorders and proactively notifying impacted personnel of fulfillment delays.
• Manages relationships with key external vendors, maximizing manufacturer warranty, repair, and buy-back programs, and communicating promotional specials to purchasing and the logistics manager for vetting.
• Oversees logistics operations, coordinates combined deliveries and pickups with local construction operations departments, and provides hands-on shipping and receiving support when operating without dedicated crib staff.
• Establishes, implements, and monitors departmental safety and in-house cleaning protocols, maintaining a tidy workspace free of debris and hazards using 5S Housekeeping Methodologies.
• Supervises the strategic alignment and day-to-day use of inventory management databases, Warehouse Management Systems (WMS), and business-owned rental applications across related business units.
• Directs regular stock audits and high-level inventory reconciliations to resolve discrepancies, analyzing tool wear patterns and consumption rates to support predictive tool management.
• Partners with estimating, project management, and field operations to forecast tool and equipment requirements for upcoming project lifecycles.
• Perform other duties as assigned.

Position Requirements (Work Experience, Skills, Licenses, etc.):

• Demonstrated background in managing inventory, shipping/receiving, warehouse processes, and integrated supply chain management.
• Deep technical understanding of manual, pneumatic, and electrical construction tools, safety equipment, and basic tool repair.
• High-level proficiency in inventory databases, digital tool tracking, ERP platforms, Warehouse Management Systems (WMS), and automated tool dispensing solutions.
• Familiarity with Google Suite (Gmail, Drive, Calendar) and MS Office products (Word, Excel) to maintain organized data logs, tracking calendars, and inventory files.
• Strong financial acumen, with experience managing capital and operational budgets, executing vendor contracts, and tracking cost savings.
• Expert ability to use data patterns to identify abnormal consumption, forecast inventory reorder points, and perform technical troubleshooting (e.g., PLC for automated dispensing).
• Exceptional written and verbal communication skills, including phone/email etiquette, and the ability to provide clear, understandable direction to others.
• Strong organizational and time management skills to manage complex schedules and maintain professional courtesy in a fast-paced, hectic work environment.

Education and Experience :

Required :

• Bachelor’s degree in business administration, supply chain management, related field, or equivalent experience.

• 7+ years in tool crib, warehouse, or inventory operations, including 3+ years in a supervisory or management role.

• Minimum of 3 years of experience managing capital and operational budgets.

Desired :

• Experience in a regional management role.

• Certifications in supply chain management or inventory control.

• Familiarity with lean manufacturing principles and continuous improvement methodologies.

ACCO Competencies:

• Proactivity/Initiative : Recognizes what needs to be done and accomplishes it in a manner appropriate for one’s level/position and with minimal supervision.

• Perseverance : Shows wherewithal to fight for difficult goals despite challenges and to bounce back from adversity.

• Motivation/Dedication : Commits to excellence in pursuing unselfish goals. Initiates action with collective goals, takes responsibility, and shows personal humility.

• Technical Curiosity/Willingness to Learn : Interest in seeking out new experiences, knowledge, and candid feedback; demonstrating an openness to learning and change.

• Insight : The ability to gather and make sense of information that suggests new possibilities.

• Engagement : Shows a knack for using emotion and logic to communicate a persuasive vision and connect with people.

• People Skills : Is approachable and gains the mutual trust and respect of others. Understands people’s strengths & weaknesses and actively seeks to understand other perspectives.

• Communication : Fosters open, honest, candid and respectful communication. Effectively assesses, defines and communicates issues in a timely manner, both written and verbal.

• Teamwork : The ability to effectively work toward common goals with others by supporting, encouraging, and sharing information in an authentic and approachable manner.

• Big Picture : Understands and contributes to the organizations’ short- and long-term business strategy. On a personal level has independently developed a vision for short- and long-term career success.

• Problem-Solver : Ability to identify, analyze, and solve problems in support of personnel, group, department, or organizational objectives.

• Execution : Effectively takes a vision and translates into action by including the right people. Identify and remove barriers, when possible, to achieve results. Demonstrates appropriate compromise, effective time management, prioritization practices and holds team members (including themselves) accountable for their performance/conduct.

• Professionalism : Respectfully observes and challenges the status quo with intent for improvement. Can take direction, accept feedback, and take full responsibility for their actions. Lead by example through positive influence and ethical leadership with consideration of the entire organization.

Job Responsibility Level:

People Manager with Direct Reports

Travel Requirements:

Travel required 0-10% of the time to other locations, field, shop, or project site.

Hours:

This is an exempt position. Workdays are scheduled from Monday through Friday. Typically, work hours begin and end between 7:00 am and 5:00 pm as scheduled with the position's supervisor. Work outside of regular hours may occasionally be necessary to meet business needs.

Physical Demands:

(The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions).

• Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

• Specific vision abilities required by this job include close vision and ability to adjust focus.

• Prolonged sitting.

• Frequently required to reach with hands and arms.

• Occasionally required to stand; walk and stoop, kneel, crouch.

Competitive Wages:

$89,500.00 to $122,750.00 annually. Applicants, please note that actual compensation is determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location, among others. The offered wage or salary is only one aspect of an employee’s total compensation.

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Why join ACCO? ACCO Engineered Systems is one of the largest mechanical contractors in the country. Since 1934, owners and builders have selected ACCO to design, install, and maintain more than 250,000 mechanical projects. ACCO is dedicated to the design, fabrication, installation, maintenance and service of commercial and industrial HVAC, refrigeration, plumbing, process piping, and building automation systems. Whether your project is a low or high-rise office building, a shopping mall, hospital, semi-conductor fabrication facility or pharmaceutical manufacturing plant…ACCO can design, build, install, and maintain a mechanical system to meet your needs.

Here at ACCO, we are a part of something bigger. Just ask our customers: California Academy of Sciences, L.A. Live, and San Francisco 49ers Stadium. While we have been around for 80+ years, we continue to grow at a dynamic pace. And we are looking for talented individuals to join our team.

What's great about working at ACCO is that we’re a big enough company to be the leader in HVAC mechanical contracting in California and the Southwest U.S., but as a 100% employee-owned ESOP, we’re a private company with a family-oriented feel. Several of our employees have worked at ACCO for twenty-five, thirty, and even over forty years! Together, the employees of ACCO are comprised of intelligent, dedicated, and entrepreneurial team members who put customers first and enjoy what they do.

ACCO IS AN EQUAL OPPORTUNITY EMPLOYER AA M/F/V/D.

We proudly hire U.S. Military Veterans, and those qualified are encouraged to apply.

Equal Employment Opportunity is The Law.|Pay Transparency Nondiscrimination Provision

ACCO will consider qualified applicants with criminal histories for employment.

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