Assistant Project Manager

Job Description

Assistant Project Manager

Location: Brooklyn, NY

Employment Type: Full-Time

Salary: $85,000 - $100,000

We are working with a well-established mechanical and civil contractor based in Brooklyn, NY, with four decades of experience delivering critical infrastructure work across New York City. The company self-performs public works, wastewater, institutional, and heavy mechanical projects for city and state agencies and has built a growing backlog on the strength of finishing what it starts. Despite its scale, it runs like a close-knit, family-oriented team rather than a large corporate shop.

As the company grows, it is adding an Assistant Project Manager to bridge project administration and project management, taking documentation and paperwork off the Project Managers' plates so they can stay focused on execution and margin.

You will own the paperwork engine behind multiple active projects: RFIs, submittals, change orders, billing, schedules, and compliance documentation. You will work side by side with Project Managers and the field, and the company has a clear track for moving strong APMs into their own projects.

What You'll Do

• Run the RFI, submittal, and change order process on assigned projects, from preparation and logging through follow-up and closeout
• Build and maintain RFI and submittal logs, chasing responses from engineers, construction managers, and vendors so nothing stalls
• Track project schedules and milestones and flag slippage to the Project Manager early
• Prepare monthly billing packages, including pencil copies, requisitions, schedule of values updates, and supporting backup
• Collect and organize subcontractor and vendor documentation such as insurance certificates, certified payrolls, and lien waivers
• Keep project data current and accurate in company systems so the Project Manager and leadership can see where each job stands
• Help track job costs and update budgets and forecasts alongside the Project Manager
• Gather quantities, quotes, and backup to support change order pricing
• Make sure project documentation meets public agency and contract requirements, including reporting and compliance paperwork
• Respond quickly to the field, working with General Foremen to get them the information, approvals, and materials they need
• Attend project meetings, capture action items, and follow them through to completion
• Support project startup and closeout documentation, including O and M manuals, as-builts, and punch list tracking
• Manage documentation across multiple active projects at the same time

What You'll Bring

• 1 to 4 years of construction experience in the field, project administration, or engineering
• Background as a Field Engineer, Project Engineer, Project Administrator, or junior Project Manager is ideal
• Real construction exposure is a must; this is not a general office administration role
• Working knowledge of RFIs, submittals, and change orders
• Strong document control and organizational skills
• Proficiency in Excel and a willingness to learn the company's project management and accounting systems
• Strong follow-up and personal accountability; you chase information rather than wait for it
• Ability to juggle multiple workflows and projects without losing track of details
• Clear, direct communication with both field and office teams
• Mechanical, plumbing, or public works experience a plus
• Experience with New York City public agency projects a plus
• Bachelor's degree in Construction Management, Engineering, or a related field preferred, or equivalent experience

How Success Is Measured

• 90% or better on-time submittals and approvals
• Budget tracking within 5% variance
• Zero late or incomplete billing packages
• 95% or better documentation accuracy
• Fast turnaround on project and field requests

What You'll Gain

• Salary range of $85,000 - $100,000 based on experience
• Comprehensive benefits including medical, dental, and vision coverage
• 401(k) retirement plan
• Paid time off, 5 days in your first year and 10 days annually after that
• A defined growth path
• The stability of a growing backlog of public agency work backed by a company with four decades of infrastructure experience across New York City
• A close-knit, family-style culture where people build long careers rather than move through as a number
• Real investment in your development, with ongoing training and mentorship from people who have done the job
• The tangible, public impact of work on the infrastructure that keeps New York City running

At Framework, we keep it simple: we connect great people with great builders. We're not just filling seats - we're helping construction professionals find real opportunities with companies that value what they bring to the table. Our candidates trust us because we're honest, we follow through, and we never push roles that aren't the right fit. We take the time to understand where you're coming from and where you want to go.

The builders we represent are more than just clients to us. Many of them are friends and longtime partners. If we wouldn't feel confident working for them ourselves, we wouldn't introduce them to the people who trust us with their careers.

On the flip side, our clients count on us to bring high-quality people who are the real deal - both in skill and character. They'll tell you we just get it. We're proud to be the kind of recruiters who do what's right, not what's easy, and we make sure it's a win for everyone involved.