Administrative Assistant

M-F between 8a - 5p
40 work hours
.30 Minute Unpaid Lunch Break
No Holiday work or travel required
Possible Overtime
No Parking Provided

1. Minimum Candidate Qualifications:
The candidate must have a minimum of:

a. Three years of experience as a project management specialist.

b. One year of experience working in financial services and/or innovation policy.

c. One year of experience coordinating external engagements.

d. Five years of experience with Microsoft Office Suite, including Outlook, Word and Teams.

e. Proof of eligibility to work in New York State.

2. Job Description and Required Services:

The position of Administrative Assistant in the Innovation Policy Unit (IPU) will support the work of IPU and the Research and Innovation Division by assisting with the following:
• Performs tracking and monitoring of key program deliverables and reports those metrics to senior leadership.
• Manages file structure for Research & Innovation Division and ensures that records are in their appropriate place.
• Monitors the Research & innovation Division's shared mailbox for internal and external engagement.
• Coordinates the process for the Research & Innovation Division's external engagement program.
• Assists with project management tasks as needed to support the Research & Innovation Division's innovation policy activities.
• Attends meetings and takes notes as necessary.
• Provides briefings and status updates to executive staff and other parties.
• Other duties as assigned.

Preferred Skills/Abilities:
• Proven strong communication and problem-solving skills.
• Ability to multi-task in a fast-paced environment.
Include a cover letter describing relevant experience, skills and abilities

Notes:
• Telecommuting may be allowable upon discretion of the hiring manager.
• The office is accessible by mass transit.

Salary commensurate with scope of work job experience
Proper footwear required to perform tasks in a safe manner.
Perform other reasonably related duties as required.
New Wave People is an Equal Opportunity Employer (EEO).

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