Administrative Assistant 4 (Top Secret Clearance Req) - Palmdale CA

Administrative Assistant 4

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman Aeronautics Systems has an opening for an Administrative Assistant 4 to join the team of qualified individuals. Position is located in Palmdale, CA.

The Administrative Assistant 4 provides advanced, high-level administrative support to leaders and teams in a fast-paced environment. This role coordinates complex calendars and meetings, prepares and edits documents and presentations, manages confidential information, and supports business processes such as travel, expenses, and onboarding. The Administrative Assistant 4 is expected to work independently, exercise sound judgment, and proactively anticipate needs to enable leadership and team effectiveness.

Key Responsibilities

• Manage complex calendars, schedule meetings, and coordinate logistics (rooms, virtual links, visitors, catering) for leaders and teams.
• Screen and prioritize incoming emails, calls, and requests; route and track follow-up items.
• Prepare, edit, and format correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Coordinate recurring staff meetings, program reviews, and special events, including agenda preparation and distribution of materials.
• Capture and distribute meeting notes, action items, and decisions; track completion of follow-up tasks.
• Maintain and update shared folders, SharePoint sites, and tracking tools for documents, metrics, and team information.
• Support data entry, reporting, and basic analysis for departmental metrics (e.g., headcount tracking, training completion, budget/expense tracking) as needed.
• Ensure proper version control, filing, and retention of records in accordance with company requirements.
• Coordinate domestic and/or international travel arrangements in accordance with company guidelines.
• Prepare and process expense reports and reconcile charges in a timely and accurate manner.
• Serve as a point of contact for general inquiries to the department; provide timely, professional customer service to internal and external stakeholders.
• Support adherence to internal controls, compliance expectations, and company procedures.

We offer flexible work arrangements, 4/10 work schedule with every Friday off, phenomenal learning opportunities, exposure to a wide variety of projects and customers, and a very friendly team environment. We are looking for self-motivated, proactive, and goal-oriented people to help us grow our services and become even better at what we do.