SENIOR OFFICE ASSISTANT (PART-TIME)

Position Summary SENIOR OFFICE ASSISTANT (PART-TIME) FTE: 0.65 Non-Exempt Location: Edinburg, Texas Department: College of Liberal Arts / Literatures and Cultural Studies Scope of Job To perform complex clerical duties for a department. Responsible for the performance of clerical duties involving the application of complex work methods and procedures and familiarity with the functions, practices, and policies of an organizational unit to which assigned. Maintains financial data, which includes monthly budget and status reports. Responsibilities Determines work priority within clerical unit, develops and refines routines and schedules. Prepares, reviews, and processes departmental records and reports for a major University business function. Assigns extended multiple work assignments or projects within established procedures. Supervises and engages in various complex records keeping, posting, filing and sorting to departmental records. Maintains financial records, including reconciliation of department accounts. Prepares and routes routine interdepartmental paperwork. Makes travel arrangements and processes related paperwork. Creates and maintains filing systems. Answers the telephone and acts as a receptionist, answering inquiries or directing them to appropriate personnel. May evaluate incoming mail, reports, requisitions, or inquiries, distributing them with instructions to be taken. Collects information for the department. Records and reports all pertinent information to a superior. Composes correspondence, submitting only the most complicated to a superior for handling. Inventories and requisitions supplies or equipment. May perform other duties as assigned. Supervision Supervision Received: General supervision on complex and unusual assignments. Supervision Given: May supervise clerical support staff including clerks, work-study employees and temporary direct wage employees. Required Education High school diploma or GED. Preferred Education Associate's degree or related college coursework. Required Experience Three (3) years of office clerical or administrative support experience in an office setting, including experience with accounting transactions. Preferred Experience None. Licenses / Certifications None. Equipment Knowledge of use of personal computer, word processing, spreadsheet, and database software. Standard office equipment. Working Conditions Needs to be able to successfully perform all required duties. Work is performed primarily in a general office environment. Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. The role includes availability for work beyond regular office hours, including evenings and weekends, as needed. UTRGV is a distributed institution, which requires presence at multiple locations throughout the Rio Grande Valley. Other Requirements Must have excellent interpersonal, organizational, and communication skills. Physical Capabilities N/A. Employment Category Part-Time. Minimum Salary Commensurate with Experience. Position Availability Date 06/11/2026. Grant Funded Position Yes. Grant expiration date: 12/31/2027. EEO Statement It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest. #J-18808-Ljbffr