Financial Aide Office Clerk

REPORTS TO: Department Supervisor APPLICATION DEADLINE: Open Until Filled LENGTH OF WORK YEAR: 200 Days DATE REVISED: 10/17/2008 WAGE/HOUR STATUS: Non-Exempt SALARY RANGE: $15.51 Minimum – $23.30 Maximum PAY GRADE: PS2 PRIMARY PURPOSE Assists in the prompt and efficient operation of the Financial Aid Office. Follows established procedures and performs general office tasks and clerical duties. QUALIFICATIONS TEA certification requirements High School Graduate or GED LANGUAGE SKILLS Ability to read and interpret documents such as safety rules, operation and maintenance instructions, and procedure manuals Ability to write routine and correspondence Ability to speak effectively before groups of people MATH SKILLS Ability to add, subtract, multiply and divide in all units of measure, using whole number, common fractions, and decimals Ability to compute rate, ratio, and percent; and interpret bar graphs REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in a written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations OTHER SKILLS AND ABILITIES Proficient skills in typing, keyboarding and file maintenance. Effective organizational, communication, and interpersonal skills. Ability to operate a personal computer and related software to develop spreadsheets, databases and do work processing. Ability to communicate clearly and concisely, both orally and in writing. Ability to perform duties with awareness of all district requirements and Board of Education policies. EXPERIENCE One to three years of clerical experience: preferably in public education environment Reliable transportation is necessary MAJOR RESPONSIBILITIES AND DUTIES Records, Reports, and Correspondence Prepare written correspondence forms, schedules, or reports using typewriter or personal computer. Compile pertinent data as needed when preparing various state and local reports. Maintain physical and computerized departmental files. Schedule meetings and appointments and maintain calendar for immediate supervisor. Accounting Perform routine bookkeeping tasks, including simple arithmetic operations for the Financial Aid Office.Assist with the preparation of purchase orders and payment authorizations. Reception and Phones Receive incoming calls, take reliable messages, and route to appropriate staff. Files Maintain physical and computerized files including inventory of school and office supplies, mailing lists, office records, visitor logs, and office communication. Update handbooks, policy manuals, and other documents, as assigned. Other Sort, distribute, or deliver mail and other documents. Maintain confidentiality. Participate in staff development training programs to improve job performance. Participate in meetings and special events as assigned. Exercise professional judgment in absences; be punctual to work, meetings, and appointments. Occasional evening hours are required. Performs all duties in a safe manner to avoid injury to oneself and/or to others. Performs other related duties as assigned by the Financial Aid Officer (supervisor). SUPERVISORY RESPONSIBILITIES Supervise students in the Financial Aid Office EQUIPMENT USED Typewriter, computer, printer, copier, fax machine, calculator, telephone, and shredder WORKING CONDITIONS Occasional absences are expected but regular attendance is required. While performing the duties of this job, the employee is regularly required to stand, walk, and sit. The employee is occasionally required to stoop, kneel, or crouch. Repetitive hand motion and prolonged use of computer is required. Specific vision abilities required by this job include close vision, distance vision, and depth perception. This position requires meeting multiple demands from several people at the same time. The employee regularly interacts with staff and the general public. The employee must maintain emotional control under stress. The noise level in the work environment is usually quiet. Work is regularly performed indoors. EEO STATEMENT Edinburg CISD does not discriminate on the basis of race, color, national origin, sex, disability or age in its programs or activities and provides equal access to the Boy Scouts and other designated youth groups. The following person has been designated to handle inquiries regarding the nondiscrimination policies: Title IX issues: Mark Micallef, View email address on click.appcast.io , Director of Personnel/Legal Issues, ADA/504 issues: Sofia Hinojosa, View email address on click.appcast.io , Director of Student & Social Services, 411 N. 8th Avenue, Edinburg, TX 78539, View phone number on click.appcast.io. Edinburg CISD no discrimina por motivos de raza, color, origen nacional, sexo, discapacidad o edad en sus programas o actividades y brinda igualdad de acceso a los Boy Scouts y otros grupos juveniles designados. La siguiente persona ha sido designada para manejar consultas sobre las políticas de no discriminación Title IX issues: Mark Micallef, View email address on click.appcast.io ,Coordinator of Personnel/Legal Issues, ADA/504 issues: Sofia Hinojosa, View email address on click.appcast.io , Director of Student & Social Services, 411 N. 8th Avenue, Edinburg, TX 78539, View phone number on click.appcast.io. #J-18808-Ljbffr