Operations Assistant Part-time

Job Description

Job Description

Are you organized, detail-oriented, and eager to learn? We are seeking a motivated individual to support our operations and administrative teams in a part-time role. This is a perfect opportunity for a current college student or someone starting their career in business administration to gain valuable, hands-on experience.

You will be a key player in keeping our team organized and efficient. You’ll help with supplier communications, prepare documents, track orders and invoices, and ensure our records are always up-to-date.

What You'll Do:

• Assist with communications to suppliers to check on order status.

• Help create and track purchase orders and vendor invoices.

• Organize and maintain contract folders (certifications, test reports, drawings, etc.).

• Support the shipping team by preparing labels and gathering necessary documents.

• Update company logs for shipments, invoices, and payments.

• Handle general administrative tasks like data entry and ordering office supplies.

What We're Looking For:

• A strong sense of organization and a high attention to detail.

• Excellent communication and follow-up skills.

• A proactive and reliable work ethic—you enjoy seeing a task through to completion.

• Proficiency in Microsoft Office (Excel, Word, Outlook).

• A desire to learn and grow within a fast-paced, supportive team.

• Experience is a plus, but a positive attitude and willingness to learn are most important.

What You'll Gain:

• Competitive hourly pay.

• Hands-on training with government contracting systems (DLA, WAWF).

• Real-world experience in procurement, logistics, and business operations.

• Mentorship in a dynamic, compliance-driven industry.