Event Coordinator

Job Description

Job Description

Apply now: Event Coordinator, location is Onsite in Chicago. The start date is June 1, 2026 for this short-term contract position.

Job Title: Event Coordinator Location-Type: Onsite in Chicago IL 60611 Start Date Is: June 1, 2026 Duration: Short-term contract (4 days) Compensation Range: $28 - $30/hr W2 Benefits: Eligible for Health, Dental, Vision, 401K Must be authorized to work in the U.S. This position is not eligible for sponsorship .

Job Description: Support a high-profile corporate conference by managing 1x1 meeting floor operations, ensuring seamless coordination, and delivering a polished attendee experience.

Day-to-Day Responsibilities:

• Arrive on time each day and support onsite event execution
• Review conference playbook to understand logistics, schedules, and contacts
• Facilitate communication with 1x1 meeting staff using Microsoft Teams on iPads
• Manage real-time meeting updates, cancellations, and scheduling changes
• Field attendee questions and direct inquiries appropriately
• Ensure all signage is properly placed across assigned floors
• Conduct daily room checks (setup, cleanliness, readiness)
• Maintain a quiet, professional meeting environment by managing hallway noise
• Distribute company materials as needed
• Inspect rooms for lost or confidential items and report to event staff

Requirements:

• Ability to stand and walk for extended periods of time
• Strong problem-solving skills in fast-paced, onsite environments
• Professional, approachable, and client-facing demeanor
• Ability to follow structured plans and adapt quickly to changes
• Experience working high-end corporate events OR corporate conferences

• Experience supporting one-on-one meeting coordination
• Experience in Financial Services / Investment Banking industry