Administrative Operations Assistant

Administrative Operations Assistant

Expanding electrical contractor company in Uptown Charlotte is seeking an experienced Assistant Operation Assistant. This person will be working closely and supporting the Office/Operation Manager in all aspects of the business. Ideal candidate will have at least 4 years Administrative and Operations experience preferably with experience in a Construction, electrical, HVAC, plumbing or service-company experience.

This is a contract to hire position with a pay rate of $30-36/hr. located in Uptown Charlotte.

Responsibilities:

• Assist the Office Manager with day-to-day administrative operations
• Maintain employee, vendor, customer and company records
• Assist with employee onboarding and personnel documentation
• Process and organize invoices, purchase orders, receipts and other accounting documentation
• Assist with payroll and timecard preparation as needed
• Maintain vehicle, insurance, licensing and other company records
• Prepare customer and vendor forms and documentation
• Maintain electronic and physical filing systems
• Track outstanding paperwork and follow up until items are completed
• Assist management with spreadsheets, reports and special projects
• Communicate professionally with employees, customers and vendors
• Provide backup administrative support throughout the office
• Identify administrative issues and take initiative to resolve them

What We're Looking For:

• 3+ years of administrative or office-management experience preferred
• Construction, electrical, HVAC, plumbing or service-company experience is a strong plus
• Strong Microsoft Excel, Word and Outlook skills
• Excellent organizational and follow-through skills
• High attention to detail
• Strong written and verbal communication
• Ability to prioritize multiple responsibilities in a fast-paced environment
• Dependable and consistent attendance
• Comfortable working independently
• Someone who looks for what needs to be done rather than waiting to be told

The ideal candidate will become the Office Manager's right hand and be capable of taking increasing responsibility as they learn our company. We are particularly interested in someone who wants a long-term position and has the ability to grow into greater office-management responsibility.