Events Coordinator

Events CoordinatorGalpin Motors - North Hills, CA 91343Position Description & QualificationsBring Your Vision to Life: Galpin Motors is Hiring an Event Coordinator!Do you live for planning and coordinating unforgettable experiences? Do you want to bring that energy to a family-owned, fun, and energetic car dealership?Galpin Motors is looking for a creative and forward-thinking Event Coordinator to join our team. This isn't just about managing logistics; it's about shaping our event marketing strategy and the culture of our events. Whether you are planning intimate VIP dinners or large-scale, high-energy parties, we want you to bring your own creative spark.We are looking for someone who thinks outside the box, brings fresh innovation to the table, and has the time-management skills to turn bold ideas into flawless realities.Some of What You'll Do:Maintain event calendarIdentify, plan, prepare and host all Galpin eventsManage event set up, break down, on-site production, ensure safety protocols are metTrack and report event performance, including attendance, customer engagement, and return on investmentOversee guest management and on-site hosting to ensure a premium, high-quality experience at every touchpoint.Strong sense for culture and trends with the ability to turn creative ideas into executable event conceptsDevelop and maintain a comprehensive project file for each event.Create and maintain a budget sheet to project each event's unique expenses.Draft staffing plans and on the ground schedules for event daysLog vendors used for the eventCreate and manage event layoutConstantly review current vendors and research suggested new onesObtain proposals for review of new vendors and current onesStay up to date with community eventsPrepare summaries of said events – availability, costs and capacitiesMaintain constant communication with management team on events and inquiriesNetworkEngage prospective clients to bring in new businessEngage with the community and build relationshipsResearch and scout outside venues for outside Galpin events; maintain a report of these locationsCreate and maintain an event request spreadsheetMaintain client-vendor relationshipsResearch emerging event technologiesCreate, maintain and regularly update a customer VIP listWork closely with the social media team to highlight eventsWhat We Are Looking For:Event coordination experienceExcellent organization skills including proficiency in electronic record keeping (excel or google sheets)Excellent customer service and servant's attitudeProfessional work ethic and high integrityCreativity and passion for event planningStrong problem solving and follow up skillsGalpin BenefitsGalpin Benefits:Full benefits after 30 days of employment401k eligible + company matchPaid vacation and sick timeVehicle purchase discounts20% off at all our restaurant locationsEmployee referral bonus eligibleAdvancement opportunitiesCustom tailored onboarding and cross training programsAt Galpin, we believe that a diverse workforce is a strength to be celebrated. We value the unique contributions that you can bring to our team in terms of education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, language spoken, veteran's status, color, religion, disability, sexual orientation and beliefs.