Houston Facilities Operations Manager, Texas McCombs

Job Posting Title:
Houston Facilities Operations Manager, Texas McCombs
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Hiring Department:
Red McCombs School of Business
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
40
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FLSA Status:
Exempt from FLSA
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Earliest Start Date:
Immediately
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Position Duration:
Expected to Continue
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Location:
UT MAIN CAMPUS
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Job Details:

General Notes

Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought-leadership of a world-class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world.

For more information about Texas McCombs please visit:

Purpose

This position will be key in building relationships with the 990 Management Team and our suite partners, UT Admissions, in Houston, Texas . This position will be responsible for Audiovisual (AV) during class weekend and be onsite to assist McCombs faculty and staff who support the Houston Working Professional MBA Program.

Responsibilities

Building Operations

• Responsible for managing all facilities operations for the Houston Working Professional MBA Program classroom facility (CityCentre, Houston, TX), including building enhancements and repairs, and technology upgrades.
• Responsible for planning and coordinating facility maintenance work in the suite.
• Serve as primary contact for building management office on all matters, including maintenance and repair work, parking, and building access.
• Manage inventory and warranty timelines for all furniture and equipment.
• Submit requisitions for materials, supplies and inventory.
• Assists in budget preparation and tracking.
• Prioritize budgeted projects.
• Assists in the preparation of specifications for contracted work.
• Monitor and inspect work of contractors.
• Coordination of facility contracts and payments, including lease renewals, parking, and custodial services.
• Implementation and management of Emergency Preparedness Protocol.
• Maintain official Policies and Procedures for effective operation of leased spaces and event services.

Classroom & Event Support

• Working with minimal supervision, carries out routine A/V systems support tasks.
• Operate and test daily functionality of all A/V and integrated conference rooms.
• Perform routine testing and problem diagnosis for projectors, microphones, speakers, amplifiers, and LCD/Plasma Displays.
• Perform preventative maintenance to resolve problems or identify resolutions for appropriate vendors or manufacturers.
• Troubleshoot on the spot A/V problems, as required, as well as non-critical situations.
• Assist with company meetings/functions that require use of A/V infrastructure (audio, video conferencing, webcasting, and visual display or projection, and control system (Crestron) operations.
• Interact with faculty and students to respond to end user requests.
• Supervision and training of a part-time position (or contractor) supporting Houston MBA program classroom technology and event services.
• Implementation and management of room reservation system; providing dedicated event support to external groups (inc. set-up, tear-down, and technology support).
• Support the Academic Program Coordinator in the execution of all class weekends and events, including but not limited to Orientation, Student Organization activities, and Graduation.
• On-site support of auxiliary events/programs in addition to normal operating hours (i.e, late nights and weekends).

Communications

• Build and maintain relationships with faculty, students, cross-functional team members and internal/external vendors.
• Triages email inquiries, proactively and independently research matters.
• Proactively communicates information across multiple team members and functional areas.

Strategic Initiatives

• Provides feedback on current processes and supports planning and implementation of process improvements.
• Advises on facility-related initiatives across Working Professional & Executive MBA.

Required Qualifications

• Bachelor's degree and 3+ years of experience with Audio Visual practices and procedures, videoconferencing including operation, call set-up and equipment, and/or experience with AV Control including Crestron™.
• Experience with Microsoft Office Suite, including Outlook, Word, and Excel.
• Prior experience planning and coordinating logistics for large events.
• Strong interest and aptitude for working directly with and providing support to students on a regular basis.
• Ability to handle frequent interruptions and shift focus between tasks.
• Ability to adapt and maintain flexibility.
• Demonstrated excellence in organization and time management skills, including the ability to minimize the workload for others.
• Attention to detail and accuracy.
• Proven interpersonal and communication skills and the ability to provide administrative and student support with discretion, diplomacy, integrity and confidentiality.
• Strong work ethic and record of punctuality and attendance. Professional dress and demeanor, and a positive attitude.
• Ability to work with databases, spreadsheets, data entry and accounting.
• Demonstrated ability to receive direction, cooperate with supervisor and co-workers, and work independently.
• Ability to maintain excellent peer relationships and accomplish routine tasks in a timely manner.
• Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Experience with web conferencing tools such as WebEx and Cisco meeting place.
• Prior UT experience or experience working in a university services office or college setting and working professionally with a diverse group of students.
• Experience coordinating facility maintenance, vendor contracts, or building operations.
• Experience supervising others.
• Prior experience with reservation systems and working on the back end of these systems.

Salary Range

• $65,000 - $70,000 + depending on qualifications

Working Conditions

• This position is Houston, TX based and is eligible for flexible scheduling.
• Standard office conditions and repetitive use of a keyboard.
• May work in extreme temperatures.
• May work around standard office conditions
• May work around electrical and mechanical hazards
• Use of manual dexterity; climbing of stairs; climbing of ladders; lifting and moving objects in excess of 40 lbs.; assist in moving event and classroom tables before and after events.
• Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas.

Work Shift

• Requires Friday evening and Saturday availability roughly 23 weekends per year; occasional Sundays & Mondays; Tuesday-Friday most weeks 8am-5pm; occasional evenings.
  

Required Materials

• Resume/CV
  
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.