Project Manager (West, Texas)

Job Description

Job Description

Job Description

The Project Manager oversees the daily management, planning, and execution of construction projects to ensure they align with design specifications, adhere to schedules, and meet financial objectives. Establishes project governance by implementing standards, processes, and tools to facilitate efficient project management throughout its lifecycle. Understand and practice construction processes and operations to establish productivity and quality goals for projects. Monitors project milestones, changes, and technical reports, while also managing relationships with clients and contractors and fostering clear communication channels. Addresses escalated project issues that could hinder project delivery and devises solutions accordingly. Evaluates project metrics to pinpoint areas for improvement and cost-saving measures for future projects. May supervise a department within high-volume administrative/production settings and exercises decision-making authority within this scope. The Project Manager has a close collaborative relationship with the Pre-Construction team from the initial stages of the project.

1. Prime Contract
   • Understand the prime contract and how to manage the project by those terms and conditions.
   • Prepare for and conduct OAC meetings.
   • Generated SOV and produced monthly project billings—tracked receivables and communicated with upper management regarding payment status.
   • Manage design teams to ensure information is provided promptly to facilitate the project schedule.
2. Subcontracts
   • Assist or conduct weekly subcontractor meetings, QC meetings, project coordination meetings, etc.
   • Review & approve subcontractor SOVs. Process subcontractor billings timely.
   • Process vendor billings promptly.
   • Manage subcontractors to ensure their contract document obligations are met.
   • Address and deal with subcontract back charges promptly and with precise supporting documentation to avoid conflict and claims.
3. Internal
   • Conduct weekly staff meetings to review the project's health and problem identification/resolution.
   • Assist in preparation and attend subcontractor preconstruction meetings.
   • Review and ensure accuracy/compliance for all daily reports.
   • Work with the project admin to ensure that they understand the project’s needs and that their workload is balanced with other projects that they may be working on. As necessary, schedule meetings with the admin and other PMs they are working with to clearly establish priorities.

1. Forecasts
   • Timely and accurate forecast to properly portray the estimated cost to complete project cost codes.
2. Change Management
   • Management of changes on both the Owner’s and Subcontractors’ sides. Understanding the costs to properly vet changes and package them into a professional format with appropriate backup for processing.
   • Timely management of changes so that CM software portrays proper estimated cost at completion and fee.
3. Knowledge of Procore Financial Module. Including setting up prime contract SOV, budget, cost codes, financial markups, invoicing, formatting, etc.

1. Ability to develop a project baseline schedule with proper logic, sufficient project details, and proper durations to establish the project schedule.
2. Understand contractual requirements to track delays and project float.
3. Consistent project schedule updates to accurately reflect the actual dates, remaining durations, and projected project finish.
4. Communication with the project superintendent to manage and execute the project schedule/plan.
5. Participate in major pull planning sessions and help facilitate the superintendent’s pull planning sessions.
6. Ability to input project delays into the project schedule to accurately reflect impacts on the project schedule.
7. Assist and work with the project superintendent to resolve schedule issues in the field.

1. Project buyout, including managing the project budget and creating comprehensive scopes of work that ensure complete coverage. Lead negotiations with subcontractors relative to the scope of work.
2. Ensure timely and accurate submittals and release of materials to facilitate the project schedule. Depending on the job staff, the PM will be responsible for the management of staff to ensure the same.
3. Ensure the procurement log is maintained.

1. Assist in the preparation for and participation in QC phase meetings.
2. Ensure the superintendent is conducting appropriate inspections to produce specified quality.
3. Ensure that QC meetings are adequately documented.
4. Look ahead for problems that will impact the schedule, quality of scopes, gaps, and compatibility.
5. Creating RFIs to propose solutions and mitigate project schedule, cost, and quality impacts.

1. Work with the safety department to implement and adhere to BC safety policies.

1. Ensure that the client receives the project on time, within budget, and with the expected quality.
2. Control the project to foster the experience that the client desires.
3. Lead professional OAC meetings to ensure that the client feels heard and comfortable and that the project team has the client’s interests at the forefront of decision-making.

1. Attend Butler-Cohen happy hours and other networking events, grow and expand your network.
2. Understand the client’s next projects. Build a relationship with your client so when a prospect of a new project comes up, you/Butler-Cohen will be the person/company they want to work with.
3. Feed the BD department with potential leads on new work.

1. Demonstrates a firm understanding of the above-listed responsibilities and can train others to perform these duties.
2. Understanding of management principles and how to hold project team members accountable.
3. Work well with others and treat all team members with respect.
4. Ensure that admin is part of the team and assist with managing admin duties so they do not get overloaded when working with multiple projects/PMs.
5. Train and develop staff members to advance in their careers.

• 4+ years of construction project management experience on commercial construction projects
• Bachelor’s degree in construction science, Construction Management, or similar

Skills/Abilities Required:

• Must have the ability to work flexible hours, including weekends.
• Willingness to travel in the market and relocate based on project location.
• Able to work in all elements of the outdoor environment which include the heat, cold, rain, snow, wind, etc.
• Able to access entire jobsite including stairs, scaffolding, ladders, elevation changes, etc.
• Can work in physical positions including kneeling, sitting, standing, squatting, bending over, etc.
• The ability to establish and maintain a positive and professional working relationship with individuals at all levels of the company including client representatives and subcontractors.
• Must be able to work and perform duties with minimal supervision and must have extensive problem-solving skills.
• Must have basic computer skills, including Microsoft Office Suite and Project Management software (Procore preferred).
• Strong working knowledge of all project documents, including specifications, plans, submittals, subcontracts, shop drawings, and any other project specific documents.
• Knowledge of local quality, safety, and health guidelines for construction job sites.
• Working knowledge of OSHA requirements and OSHA site visits.

Physical and Working Conditions:

This role is performed in a hybrid indoor/outdoor setting on an active commercial construction site and requires a high level of physical mobility and situational awareness.

Physical Demands:

• Must be able to walk the site multiple times per day, including uneven surfaces such as sand, gravel, or compacted dirt.
• Must be able to climb stairs and ladders to access all areas of the jobsite, including roofs, mezzanines, and spaces above ceilings.
• Frequent bending, kneeling, stooping, squatting, and standing for extended periods are required to check framing layouts, concrete forms, and detailed fieldwork.
• Must be capable of lifting, carrying, pushing, or pulling objects weighing up to 50 pounds unassisted.
• Must be able to work on their feet for most of the workday without the need for extended rest periods.
• Must be able to visually inspect small details and work elements at close range and at a distance.
• Must be able to hear and understand verbal instructions and communicate clearly across noisy jobsite environments.
• Must be physically capable of coordinating in the field with subcontractors, vendors, and inspectors throughout the day.

Working Conditions:

• Work will occur in all weather conditions, including extreme heat, cold, rain, and wind.
• Must be comfortable working independently without direct supervision during afternoons, early mornings, or weekends as project needs require.
• May be exposed to high noise levels, dust, and other airborne particles; appropriate PPE must be worn.
• Must be able to safely navigate active construction areas, including heavy equipment, scaffolding, and temporary structures.