Accounts Payable Clerk

Month-End & General AP Support Key Responsibilities Process vendor invoices accurately and timely, including three-way matching between invoices, purchase orders (POs), and receiving documentation. Verify invoice pricing, quantities, terms, approvals, and supporting documentation, and research discrepancies with the appropriate internal team members. Assign and review appropriate GL accounts, projects, departments, cost codes, and other required accounting classifications; escape unclear accounting treatment for review before posting. Monitor the AP inbox and follow up on missing or pending POs, approvals, receiving documentation, vendor discrepancies, credits, and other outstanding items. Ensure transactions are coded to the appropriate GL account, job/project, department, and cost code. Process and review company credit card transactions, verify receipts and supporting documentation, ensure proper GL and project coding, and follow up with cardholders on missing or incomplete information. Review and approve credit card transactions within assigned authorization levels and company policy, identify duplicate or unsupported transactions, and assist with monthly credit card reconciliations. Set up and maintain vendor records, including obtaining and verifying completed W-9 forms, banking information, and other required vendor documentation. Prepare and complete vendor credit applications, coordinate required internal information and approvals, and submit supporting documentation as needed. Respond to vendor inquiries regarding invoice processing and payment status, research vendor statement discrepancies, and maintain accurate and organized AP records. Maintain clear documentation of outstanding items and follow through until issues are resolved in accordance with company policies and internal controls. Ensure invoices and credit card transactions are entered before established month-end deadlines. Identify outstanding invoices or expenses that may require accrual consideration and communicate them to the accounting team. Assist with AP reconciliations, month-end close activities, audit support, and other accounting responsibilities as assigned. Qualifications 1-3 years of accounts payable, bookkeeping, or general accounting experience preferred. Experience with invoice processing, purchase orders, three-way matching, vendor setup, and corporate credit card processing preferred. Basic understanding of general ledger accounts, expense classification, and project/job coding. Experience with QuickBooks or another accounting/ERP system preferred. Working knowledge of Microsoft Excel, Outlook, and other Microsoft Office applications. Experience in a project-based, construction, manufacturing, or energy environment is a plus. Skills & Competencies Strong attention to detail, accuracy, organization, and follow-through. Ability to manage multiple invoices, transactions, vendor requests, and deadlines simultaneously. Strong problem-solving and research skills with the ability to resolve discrepancies. Effective written and verbal communication skills when working with vendors and internal departments. Ability to maintain confidentiality when handling vendor banking and financial information. Ability to follow established accounting procedures, approval requirements, and internal controls. #J-18808-Ljbffr