Real Estate Administrative Assistant

Job Description

Job Description

In-Person Real Estate Administrative Assistant – Are You Organized & Responsive? Please Apply!

Are you a highly motivated individual with exceptional organizational skills and a knack for effective communication? If so, we invite you to join our team as a Full-Time Real Estate Administrative Assistant in our Millis and Franklin Office. At ERA Key Realty Services, we're on the lookout for a detail- and service-minded professional to support our real estate agents in providing top-notch service to their clients. If you're ready to take the next step in your career path and be a vital part of our dynamic team, we encourage you to send us your resume today!

This is an in-person position; no remote candidates will be considered. 80% of the time will be spent in our Millis, MA office and 20% in our Franklin, MA office.

Compensation:

$20 - $22 hourly

Responsibilities:

• Transaction Tracking: Monitor all transactions from the initial agreement to the post-closing phase. Produce closing statements on behalf of agents and the company.

• Transaction Reporting: Ensure timely closure of and reporting of transactions and maintain accurate records to be sent to the bookkeeping department.

• Compliance Review: Review all necessary documentation for file compliance, ensuring adherence to company policy and the corresponding state Real Estate Regulations.

• Social Media Marketing: Consistently maintain and update the branch's social media presence to promote our culture and services effectively.

• Marketing Support: Assist in the preparation of print marketing materials for agent listings and open houses, utilizing predefined templates.

• Office Organization: Maintain the overall organization and supply management of our office space, ensuring it's in top condition for agents and clients. Notify facilities management of any needs.

Qualifications:

• Tech-Savvy: Proficiency in Word, Excel, PowerPoint, Outlook, Teams, and Internet skills; knowledge of Canva is a plus. Ability to quickly learn new programs.

• Attention to Detail: Excellent attention to detail and a commitment to maintaining high document accuracy. High level of mathematical accuracy.

• Adaptability: Flexibility in daily routines and the ability to prioritize and manage shifting responsibilities effectively.

• Customer-Centric: Exceptional customer service and interpersonal skills, with the ability to build relationships with a diverse range of personalities.

• Problem Solver: Proficient in making quick and effective decisions, solving problems, and maintaining confidentiality.

• Communication: Strong verbal and written communication skills.

About Company

ERA Key Realty Services is a Massachusetts-based real estate brokerage serving clients across Massachusetts, New Hampshire, Rhode Island, & Connecticut. We blend local expertise with the strength of a national brand to deliver outstanding results.

We’re proudly owned by Hunt Real Estate Corp , a family-owned company based in Buffalo, NY, with over 115 years of industry experience . Our culture is collaborative, relationship-driven, and focused on helping our team grow and succeed.