Office Services Specialist

Title: Office Services Specialist

State Role Title: Admin & Office Specialist III

Hiring Range: $33,828 - $39,000

Pay Band: 3

Agency: Marine Resources Commission

Location: main location

Agency Website:

Recruitment Type: General Public - G

Job Duties

Full-time position available with responsibility for providing clerical support to the Habitat Management Division. The Division processes joint permit applications for work involving state-owned submerged lands, tidal wetlands, beaches and dunes. Duties and responsibilities include strict adherence to the agency's array of time sensitive policies and procedures and legal accuracy requirements. Additional duties include maintaining working files on all applications under review, as well as continuous reference to completed files in response to public inquiries. Daily data entry and scanning into the Division permit tracking system, preparation of all official agency correspondence and responding to telephone inquiries from applicants, governmental agencies and the public at large.

Minimum Qualifications

Excellent clerical skills, competency in Microsoft Office products, and database entry. Good analytical, writing and speaking abilities, aptitude and understanding of computers is needed. Candidates must have a high school education or the equivalent. Successful candidate must be eligible for a valid Virginia driver's license. Continued employment is dependent on successful completion of the standard 12-month probationary period.

Additional Considerations

Position is based out of the agency's main office in Hampton on Fort Monroe, VA.

Physical requirements: Sitting, standing, walking, minimal lifting.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

State application is required.

Contact Information

Name: Malinda Cross

Phone: View phone number on click.appcast.io

Email: View email address on click.appcast.io

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at View phone number on click.appcast.io.

Note : Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer