Senior Administrative Assistant

Job Description

Job Description

Create Your Experience of a Lifetime!

Come work and play in the mountains!  Whether it’s your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.

With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success.

Candidates for year-round positions are reviewed on a rolling basis. Applications will be accepted up to 90 days after the posting date, or until the position is filled (whichever is first).

Job Benefits

• Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons 
• MORE employee discounts on lodging, food, gear, and mountain shuttles
• 401(k) Retirement Plan 
• Employee Assistance Program
• Excellent training and professional development
• Referral Program
  
  

Full Time roles are eligible for the above, plus:

• Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)
• Free ski passes for dependents
• Critical Illness and Accident plans

Job Summary:

Support all administrative and payroll operations of the Ski & Snowboard School to include but not limited to all instructor onboarding, payroll entry, data entry, tracking, and reporting operations.

Job Specifications:

• Starting Wage: $22.09/hr - $25.99/hr 

• Employment Type: Year Round (10-month)  

• Shift Type: Full Time hours available 

• Minimum Age: At least 18 years of age  

• Housing Availability: No  

Job Responsibilities :

• Ensure all administrative needs of the Ski and Ride School are met such as ordering, data entry, reporting, filing and staff communications.
• Manage payroll and timekeeping entry and auditing ensuring timely corrections for discrepancies, escalating concerns as necessary to management
• Support hiring team with recruitment and onboarding process, including participation in recruitment, and hiring events, coordinating interviews, orientation, paperwork, and training
• Support Training team with reporting, tracking, and scheduling
• Maintain organization and cleanliness of Ski and Ride School business office.  
• Assist employees with questions regarding HR related issues maintaining confidentiality when working with sensitive information.   
• Assist Ski School leadership team in the creation of reports/documents/presentations, and preparation for meetings.
• Assist Department Managers with Time & Labor and payroll issues as needed.
• Ordering of supplies, materials, tools & equipment through Coupa or other VRI approved systems and policies.
• Monitors payroll and HR systems, ensuring accurate and timely compensation for all Ski and Snowboard School employees.
• Assists in leading and training the seasonal Administrative Assistants and Supervisor team for Ski and Snowboard School.
• Tracks all compliance with Federal, State, County and local employment policies and codes, including hiring I-9 compliance, seasonal separations, etc.
• Assist in Resort operations as needed, including, but not limited to operating surface lifts, scanning, etc.

Job Requirements:

• High School Diploma or GED, some college preferred
• 1+ Years of previous administrative experience
• Advanced knowledge and ability to use computer software (MS Word, Outlook, Power Point, Smart Sheet, Teams, Excel, etc.) to handle work involving accounting data, project timelines, and other applications that may be necessary to support the Ski and Ride School
• Strong foresight and emotional intelligence.
• Ability to administratively support the Ski and Snowboard School Departments and Managers.
• Excellent written and verbal communication skills.
• Excellent organizational skills.
• Fluent English Language skills.

The expected pay range is $22.09/hr - $25.99/hr. This is the pay range we reasonably expect to pay for this position. Individual compensation decisions are based on a variety of factors.

In completing this application, and when submitting related documentation, applicants may redact information that identifies their age, date of birth, and/or dates of attendance at or graduation from an educational institution. 

We follow all federal, state, and local laws including restrictions on child/minor labor. Minors hired into this position will not be asked or permitted to engage in any activities restricted to adult workers.

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID  516370
Reference Date: 07/31/2026 
Job Code Function: Administrative