Maintenance Manager

Maintenance Manager

The Scion, Philadelphia, Pennsylvania, United States

Scion is paving a path in student living and the Facilities Manager is a keystone team member in the execution of our vision. This position ensures safety and functionality of the property's buildings and equipment and ensures optimal service is carried out by the onsite Facilities team and any third-party vendors. The Facilities Manager is a subject matter expert and experienced leader who excels in a fast-paced, agile, collegiate environment. This role demands superior problem solving, leadership and unwavering follow through. Those in the Facilities Manager position may also be asked to assist other properties.

Manage all building services and preventative maintenance programs to the best of industries practices, the Scion's Standard Operating Procedures, and in compliance with the State/Federal Govt./OSHA's Codes/regulations.

Manage the day-to-day operations including but not limited to heating, ventilating, air conditioning (HVAC), plumbing and piping, fire protection, and general building maintenance and troubleshooting, building automation systems and building maintenance systems.

Monitor systems and provides diagnostics, preventative maintenance, annual testing, permitting, certification for all major building systems including, but not limited to: chilled water systems with fan coil units, air handling units with outside condensers including roof top units (RTU), building stationary boilers, hot & cold water distribution systems (plumbing, pressure/pneumatic/storage tanks, variable frequency drive (and pumps & motors), domestic hot water heaters, building automation systems (BAS), electrical distribution systems, switchgears and controls, generators, uninterrupted Power supply (UPS), elevators and lifts, parking structures (ventilation/drainage Systems, T-Joints), entrance & exit Gates and overhead doors, shingled/tarred roof, TPO membrane roofing system, EIFS, brick, vinyl, & cementitious sideboard, ACP, curtain walls, insulated glass units (IGUs).

Operate and manage all life safety systems including fire pumps, fire alarm monitoring panels, dry/wet sprinkler systems, visual and audible alarms, back flow preventers, smoke detectors, CO2 sensors/alarms, fire extinguishers, emergency lighting, means of egress, fire dampers.

Prioritize and schedule maintenance work, assuring quality of work consistent with Scion's standards.

Manage the Facilities Technicians to ensure all service requests are completed within Scion standards and are appropriately and accurately documented.

Manage facilities budgets.

Review completed work to verify conformance to standards or repair requirements.

Ensure all emergency, routine maintenance/repairs are carried out in a timely and professional manner.

Ensure all Preventive maintenance is carried out in a timely and professional manner.

Respond promptly and effectively to all safety/risk-management-related issues at the property.

Review completed work orders for accuracy of labor hours, materials' cost, and track recurring equipment failures.

Conduct regular inspection tours of buildings, interior common areas and the exterior of the property, equipment and surrounding grounds for deficiencies, potential safety, health, or code problems and necessary repairs.

Prepare written reports summarizing findings, and advises other building users as appropriate, of the findings.

Provide recommendations for dealing with problems noticed in inspections.

Oversee and supervise "Turn" preparation including the prompt inspection of vacated units, makes appropriate repairs and charges, and ensures completion as scheduled.

Inspect vacant units after repairs and maintenance have been completed to determine quality of work performed and readiness for occupancy.

Manage the maintenance spare parts and the tools inventory, determining which parts/tools to stock and their stock level and working directly with General Manager to maintain inventory of parts, tools, and supplies within budget.

Maintain shop appearance and all mechanical, supply, electrical and storage facilities on site.

Ensure proper maintenance of equipment to ensure warranty compliance and extended useful life.

Oversee all other contracted work in the building, obtaining bids and negotiating prices with vendors and contractors, as approved by the General Manager, Regional Manager or the Regional Facility Manager.

Coordinate deliveries, schedules, and performance of all facility related vendors.

Ensure proper safety procedures are followed, personal protective equipment is used, and health & safety policies are enforced.

Manage process for keying and coring/coding of locks and maintain lock procedures, logbooks and protocols for key management and security.

Effectively implement standard operating procedures and preventive maintenance programs according to Scion's standards.

Take part in emergency preparedness planning and acts as essential personnel in emergencies.

Escalate unique or urgent repairs/replacements to General Manager and Regional Facilities Manager.

Maintain records on all major systems including maintenance manuals, manufacturer's cut sheets, warranties, and equipment specifications.

Work closely with the General Manager and Regional Facilities Manager to manage, formulate and track facilities and capital budget.

Hire, train and develop Facilities team members, holding them accountable for delivering a high level of service.

The responsibilities listed above may not be all-inclusive.

High school diploma/GED, trade school diploma, or military training

8 years of relevant experience managing building system in multi-unit residential properties, 5 years of supervisory experience

5 years' experience with building automation systems, and life safety systems

EPA 608 Universal certification

HVAC/EPA 608 Universal certification

Certified Pool Operator (CPO), or intention to obtain within six months

Expertise in plumbing, HVAC, electrical and mechanical systems as well as generally accepted maintenance practices

Boiler operator or Stationary Engineer Certificate/Licence

Ability to read and interpret documents such as design drawings, blueprints, safety guidelines, operating and maintenance instructions and procedural manuals

Ability to manage multiple projects simultaneously, set priorities and meet deadlines

Basic computer working knowledge, including Microsoft Office and CMMS

Valid driver's license

Ability to stand 8 hours or longer per day and lift up to 100 lbs. as necessary

Job location is at the assigned property. May be required to travel periodically.

Serves in an "on-call" capacity, except during approved PTO periods.

FLSA Status Exempt

Discretionary annual bonus

Paid Time Off + Floating holidays

Health Insurance

Dental Insurance

Vision Insurance

401k Matching

Paid Parental Leave

Learning reimbursement opportunities

The Scion Group LLC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, religion, creed, national origin, color, gender, sex, sexual orientation, gender identity or expression, age, physical or mental disability (as long as the employee/applicant is otherwise qualified for the job with or without a reasonable accommodation), genetic information, HIV/AIDS status, marital status, uniformed service, veteran status, pregnancy or other legally protected status or category under federal or state law. The Scion Group LLC complies with applicable state and local laws governing nondiscrimination in employment in all locations in which the Company has properties. This policy applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfers, leaves of absence, compensation, training and other terms and conditions of employment. The Scion Group LLC is committed to the principles of equal employment opportunities.