Grants and Fiscal Manager (Bozeman)

Grants and Fiscal Manager

Western Transportation Institute Montana State University

Bozeman, Montana | $65,000$75,000 annually

Build Your Career While Supporting Research That Matters Join the WTI team at the country's largest university-based research center focused on rural transportation issues.

The Western Transportation Institute (WTI) at Montana State University is seeking an experienced Grants and Fiscal Manager to help guide the financial and administrative success of nationally recognized transportation research programs. This is an opportunity to use your grants, budgeting, and financial management expertise in a role with real purpose. Your work will support research that improves transportation safety, mobility, infrastructure, sustainability, winter maintenance, and access in rural and tribal communities across the country.

Why Work for MSU and WTI?

At WTI, youll join a collaborative team of approximately 25 professionals managing about $5 million in annual research expenditures. Youll work closely with researchers, university leaders, and funding partners while playing an important role in the success of complex, high-impact projects.

This position offers:

• Meaningful work supporting transportation research with local and national impact
• A highly visible role working directly with WTI leadership and Principal Investigators
• The opportunity to manage a diverse portfolio of major federal grants, contracts, and research programs
• A collaborative, professional environment within Montana State University
• A broad range of responsibilities that provides variety, autonomy, and opportunities to solve complex financial challenges
• The chance to live and work in Bozeman while contributing to the mission of a respected public university

Founded in 1994, WTI became a U.S. Department of Transportation University Transportation Center in 1998. WTI has twice been designated a National University Transportation Center and has twice led a Tier 1 center.

WTI also leads or supports several prominent programs, including:

• The Local Technical Assistance Program * The National Center for Rural Road Safety
• Safe Streets and Roads for All grants
• A Consolidated Rail Infrastructure and Safety Improvements grant
• The Northern Tribal Technical Assistance Program Center

What Youll Do:

As Grants and Fiscal Manager, you will serve as a trusted financial and administrative resource for WTI leadership and research teams.

Responsibilities include:

• Partnering with WTI management to ensure compliance with MSU, State of Montana, and funding-agency policies
• Preparing grant proposal budgets and project amendments with Principal Investigators
• Managing proposal documentation and the electronic proposal clearance process
• Monitoring grant budgets and recommending spending adjustments or budget modifications * Managing and approving departmental timesheets and payroll
• Ensuring accurate time-and-effort reporting and salary allocation to grants
• Analyzing, tracking, and reporting cost-share commitments
• Preparing contracted service agreements, sole-source justifications, purchase requisitions, and related procurement documents
• Preparing subaward requests and modifications
• Coordinating sponsor amendments and contracts with MSUs Office of Sponsored Programs
• Completing sponsor-required financial reporting
• Reviewing vendor invoices and resolving discrepancies
• Preparing budgets and reports for large, multiyear grant programs
• Serving as WTIs liaison with Human Resources and Fiscal Shared Services
• Providing financial projections and strategic fiscal information to the WTI Director
• Supporting hiring processes and other departmental business operations

Required Qualifications:

• Bachelors degree in accounting, finance, business management, or a related field, or an equivalent combination of education and experience
• Progressively responsible fiscal management experience, including preparing and monitoring budgets and financial reports
• Grants and contracts administration experience, including knowledge of federal rules, regulations, and reporting requirements
• Experience working with computerized accounting systems, spreadsheets, databases, and word-processing software
• Strong proficiency with Windows-based applications used for financial management, business operations, project management, and communication
• Demonstrated ability to perform detailed work with a high level of accuracy Preferred Qualifications * Administrative or fiscal management experience within higher education
• Experience managing large, complex, or multidisciplinary grants and contracts
• Knowledge of Montana State University or State of Montana policies and procedures
• Experience with financial systems such as Banner or CatBooks

What Will Help You Succeed:

The successful candidate will be able to:

• Interpret and communicate complex policies and procedures
• Analyze detailed financial information and reports
• Organize competing priorities and meet multiple deadlines
• Work effectively both independently and collaboratively
• Exercise sound judgment, initiative, and discretion
• Adapt to changing priorities while maintaining accuracy and professionalism
• Build positive working relationships with faculty, staff, university departments, sponsors, and external partners
• Communicate clearly in writing and in person
• Handle sensitive and confidential information appropriately

Additional Information:

This position is contingent upon continued grant funding and is not eligible for new sponsorship. Review of applications will begin immediately and continue until the position is filled.

Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected status under applicable law. In compliance with the Montana Veterans Employment Preference Act, MSU provides employment preference to veterans, disabled veterans, and certain eligible relatives of veterans.

Salary/Compensation: $65,000 - $75,000 per year

recblid as1btqtneh7tnpil2i0zhmqt3qrzb4

PDN-a28194ab-b368-4d1d-89d4-314132392f27