Office Administrator/Scheduler/Dispatch

Busy swimming pool company in Brick, NJ is seeking a dependable, organized office professional to join our team. This is a key position in a small office where responsibilities vary day to day and often expand as business needs change.

Duties include but are not limited to: accounts payable/receivable, scheduling, answering phones, assisting with payroll, reviewing field service paperwork, filing, creating annual contracts and helping with general office operations.

The right candidate should have experience with billing/invoicing, be comfortable learning new software systems and be able to manage multiple tasks in a fast-paced office environment. Swimming pool knowledge is preferred but not required.

Qualifications:

• Knowledge of Microsoft Office.
• Billing/Invoicing experience.
• QuickBooks experience is a plus, willing to train.
• Comfortable learning new scheduling software.
• Strong organizational and multitasking skills.
• Professional phone and customer service skills.
• Detail-oriented and dependable.
• Ability to work independently and adapt to changing responsibilities.

Hours: This is a year-round position with seasonal hours; busier spring/summer months with lighter hours in fall/winter.

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