*CURRENT SAWS EMPLOYEES ONLY* Contracting & Purchasing Specialist II

Grade 20: Salary Starts at $70,179.00 annually. Rate of pay depends on qualifications.

JOB SUMMARY

The Contracting & Purchasing Specialist II is responsible for the contracting and purchasing of goods and services, to include non-standard and complex items, in support of SAWS through Competitive Bids (“low bids”), Request for Quotes (RFQ), Best Value Bids (BVB) and Request for Proposal (RFP). The position is responsible for solicitation development and review, award document preparation, award recommendations, and contract changes. The position reviews and recommends a variety of bid proposals for Board approval and negotiates contracts within budgetary limitations and scope of authority.

ESSENTIAL FUNCTIONS

Creates, develops, researches and approves bid specifications. Performs market research and cost analysis of prices, discount rates, delivery dates, transportation charges and previous performance. Prepares solicitation, document review, solicitation posting on third-party electronic bidding website, solicitation communications, and receiving of bids and proposals. Schedules, coordinates and presents at pre-bid meetings. Schedules, coordinates and facilitates technical evaluator committee consensus discussions. Attends selection committee meetings and vendor interviews. Conducts bid openings, modifies, and verifies bid tabulations. Negotiates contract terms with Legal’s support; determines which contracts will be extended or bid. Creates, compiles, and writes contracts resulting from the bidding and negotiating process. Prepares Board Items for Purchasing Consent Agenda. Provides assistance to internal and external customers. Prepares and processes the necessary documents required for proper execution of change orders. Applies and interprets contracting principles, practices, theories, laws, procedures, and terminology, including Texas State Statutes – Local Government Code Chapters 252, 271 and 791. Utilizes SAWS’ third-party electronic bidding website for posting and updating specified solicitations, award, and related information. Utilizes SAWS’ financial software to manage contracts and contract executions. Enforces compliance of contract terms to include coordinating and mediating SAWS/vendor relationships; resolves problems concerning obligations of the parties, explains contract terms; and ensures compliance with federal and state regulations and Board policies and procedures. Supports the Small Business Opportunities Program. Trains and advises SAWS employees on purchasing software and procedures. Performs other duties as assigned.

DECISION MAKING

Position receives general supervision. Responsible for contracts totaling over $25,000,000.

MINIMUM REQUIREMENTS

Bachelor’s Degree in Marketing, Business Management or related field from an institution accredited by a recognized accrediting agency. Four years’ progressive purchasing experience, to include preparing solicitations, contract awards and/or change orders.

PREFERRED QUALIFICATIONS

Certification as a Certified Public Purchasing Officer (CPPO), Certified Professional Public Buyer (CPPB), Certified Professional in Supply Management (CPSM), or Certified Purchasing Manager (CPM).

JOB DIMENSIONS

Knowledge and understanding of basic accounting and cost analysis. Proficient PC skills in Excel, Word, PowerPoint, Outlook, and automated purchasing systems. Ability to maintain regular contact with Directors, Managers, internal and external customers, vendors and manufacturing representatives to develop specifications, solicitations, contract requirements and legal compliance. Ability to maintain effective working relationships and public relations. Frequently contacts and collaborates with internal and external customers, vendors, and the general public. Ability to communicate effectively, both verbally and in writing.

PHYSICAL DEMANDS AND WORKING CONDITIONS

Subject to standing and sitting for long periods of time to perform job scope. Works primarily in an office environment with occasional field visits. May be required to work hours other than normal working hours, such as evening and weekends. #J-18808-Ljbffr San Antonio Water System