Assistant Coordinator for Document Services and Archives

Assistant Coordinator for Document Services and Archives

DEPT OF PARKS & RECREATION

Full-time

QUEENS

No exam required

CP DC FOR CAPITAL PROJECTS

$62,868.00 $97,593.00

Job Description

ONLY OPEN TO CURRENT FULL-TIME ANNUALLY PAID PARKS EMPLOYEES

Major Responsibilities:

• Under general direction of the Document Services and Archives Coordinator, with wide latitude for independent initiative and judgment, handle requests received by the Document Services and Archives group.
• Assist Agency staff with research requests, material selection for design work, publication and display.
• Assist in the digitization, scanning and preparation of documents for long-term off-site storage.
• Preserve and maintain all historic materials for all print and digital collections. Enter data as needed into historic archives databases.
• Assist with intake and acquisition procedures, including physical handling of new material, discarding of duplicates and recalling documents from the off-site storage facility.
• Identify documents that require conservation and carry out basic conservation techniques such as re-packing, copying, and preserving fragile items. Box and inventory documents to be transported for off-site storage.
• Handle fragile documents, large and heavy rolls of paper and mylar.
• Retrieve, lift and file forms, shop drawings, approvals, rolls of plans, oversize plan file folders, specifications and other documents relating to capital construction projects.
• Operate standard office equipment including computer, binding machine, copy machine and microfiche reader.
• Perform special projects and initiatives assigned.
• Assist the Document Services and Archives Coordinator with special projects as needed.

Work Location: Olmsted Center, Queens

How to Apply: Go to cityjobs.nyc.gov and search for Job ID# 785420. All applicants must apply via cityjobs.nyc.gov. The City is no longer using ESS to accept applications. Current Employees please include your ERN on your cover letter and resume. NOTE: All resumes must be received no later than the last day of the posting period. References will be required upon request.

Minimum Qualifications

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or 2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or 3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Preferred Skills

1. Strong interpersonal, communication and organizational skills. 2. Skilled in working with the public, with a strong commitment to customer service. 3. Experience or informed knowledge of libraries and archive processes. 4. Experience handling fragile historic materials such as maps, photographs and documents. 5. Familiar with electronic information systems and various types of cataloguing formats. 6. Expertise in Excel, Access, or other similar numerical/data analysis programs. 7. Ability to meet deadlines and identify and resolve issues with minimal direction. 8. Ability to lift up to 50 pounds a plus with or without a reasonable accommodation.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at

Residency Requirement

Residency in New York City, Nassau, Orange, Rockland, Suffolk, Putnam or Westchester counties required for employees with over two years of city service. New York City residency required within 90 days of hire for all other candidates.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

New York City | Administration & Human Resources