Administrative Assistant

Administrative Assistant

Welcome to Pyramid Global Hospitality, where people come first. As a company that values its employees, Pyramid Global Hospitality is dedicated to creating a supportive and inclusive work environment that fosters diversity, growth, development, and wellbeing. Our commitment to a People First culture is reflected in our approach to employee development, employee benefits and our dedication to building meaningful relationships.

Pyramid Global Hospitality offers a range of employment benefits, including comprehensive health insurance, retirement plans, and paid time off, as well as unique perks such as on-site wellness programs, local discounts, and employee rates on hotel stays. In addition, Pyramid Global Hospitality is committed to providing ongoing training and development opportunities to help our people build the skills and knowledge they need to advance their careers.

Whether you are just starting out in the hospitality industry or are a seasoned professional, Pyramid Global Hospitality offers a supportive and collaborative work environment that encourages growth and fosters success, in over 230 properties worldwide. Join their team and experience the benefits of working for a company that values its employees and is committed to creating exceptional guest experiences.

Welcome to the Virginia Guesthouse

Opening in April 2026, the Virginia Guesthouse is a 214-room hotel featuring 25,000 square feet of conference and event space located on the beautiful Grounds of the University of Virginia. Making its debut in the spirited WAHOO community, the Guesthouse will offer a vibrant and inspiring setting for guests, conference attendees, faculty, and students alike. We're building a team that's as welcoming and dynamic as the guests we'll serve. Whether you're an experienced hospitality professional or just starting your career, you'll have the opportunity to learn, grow, and make a meaningful impact in a supportive, people-first environment. If you're passionate about hospitality and ready to shape the guest experience from day one, join us—and be part of something special at the Virginia Guesthouse.

What you will have an opportunity to do:

We are seeking a highly engaging individual to join our team as an Administrative Assistant. The ideal candidate brings energy, professionalism, and a willingness to learn and lead by example. This person will support the team with a positive attitude, respond to colleagues in a courteous and professional manner, and contribute to a collaborative and efficient work environment.

The Administrative Assistant will report to the Human Resources Director and provide support to the hotel's Executive Committee. This role is responsible for a variety of administrative and organizational duties, including but not limited to:

• Assist with day-to-day operations and support to Executive Committee leaders and Sales team.
• Assist with the administrative duties, such as running reports, filing, answering phones, and other duties as requested
• Assist with HR onboarding, new-hire paperwork, and orientation scheduling
• Support recruitment activities, including posting jobs and scheduling interviews
• Assist with benefits enrollment and general employee inquiries
• Prepare HR reports, letters, and communications
• Help coordinate trainings, meetings, and HR events
• Provide general administrative support to the HR team
• Take and distribute meeting minutes to appropriate individuals.
• Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc.
• Prepare letters, memos, and other documents
• Enter and retrieve information contained in computer databases to update records, files.
• Other duties as assigned by management.

What are we looking for?

• Someone with a passion and enthusiasm for helping others
• Someone who is collaborative in a team environment
• Someone who listens and communicates well
• Someone with the demonstrated ability to work with confidential and sensitive information required
• Someone with a strong attention to detail, while multi-tasking and delivering work on time required
• Someone with the ability to build trusting working relationships highly desired
• Someone proficient with computers and computer programs, including Microsoft programs required

Compensation:

Pyramid Global Hospitality is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Actual compensation packages are based on a wide array of factors unique to each candidate, including but not limited to skill set, years & depth of experience, certifications and specific office location. This may differ in other locations due to cost of labor considerations.