Child And Youth Program Operations Clerk

Summary

This position is located at the Child Development Center Naval Base Guam. The mission of Joint Region Marianas (JRM) Quality of Life (QOL) Programs (J9) is to provide the highest quality programs and services to the military community through self-sustainment across all QOL programs.

Duties

Major duties and responsibilities are summarized below.

The purpose of the Child and Youth Program (CYP) Operations Clerk is to serve as a contact point for information and perform clerical and administrative tasks in support of the CYP which includes Child Development Centers (CDCs) Child Development Homes (CDH) School Age Care (SAC) programs Youth Programs (YP) Resource and Referral (R&R) Program and the US Department of Agriculture (USDA) Food Program. The CYP Operations Clerk performs a combination of duties related to one or more components of the CYP. Duties are related to record keeping and reporting liaison with families and programs and collection and monitoring of fees and supplies. Prepares and maintains assigned reports correspondence and statistical and financial data pertaining to components within the CYP (e.g. CDC CDH SAC YP R&R USDA). Ensures child registration and enrollment paperwork is complete and current. Ensures that all USDA food program records are accurate up-to-date and readily available. Reviews and submits completed paperwork for background checks. Maintains office files and records. Conducts research of records and follows up in order to resolve discrepancies and problems. Provides front desk coverage logs children in and out of the facility and informs and answers questions regarding programs and services patron financial obligations waiting lists events and policies and procedures. Assists with dissemination of information to CDH providers regarding training schedules certification process application status and USDA reporting requirements. Takes telephone calls and responds to inquiries. Collects fees and charges and records payments in accordance with proper procedures. Completes a daily activity report and ensures proper deposit of funds in accordance with established cash handling procedures. Responsible for monitoring all supplies and resources. Serves as a mandatory reporter to Family Advocacy and Child Protective Services as prescribed by local policy in the case of suspected incidences of child abuse and neglect.

A complete list of duties and responsibilities will be provided at the time of hire.

Requirements

Conditions of employment

• Position is subject to special inoculation and immunization requirements as a condition of employment for working with children.
• Employee is required to obtain appropriate immunization against communicable diseases in accordance withrecommendations from the Advisory Committee on Immunization Practices (ACIP) which includes the influenza vaccine.
• Must pass a pre-employment physical provide evidence of immunization and be free from communicable disease.
• Satisfactorily complete all background checks in accordance with PL 101-647 to include National Agency Check with Written Inquiries (NACI).
• Must satisfactorily obtain or complete required training certificates and maintain certifications or credentials required by federal state or National Accreditation institutions utilized as part of DODs Child and Youth Programs.

Qualifications

In order to qualify for this position resumes must include information which demonstrates experience and knowledge skills and ability (KSAs) as they relate to this position. Applicants are encouraged to be clear and specific when describing their experience level and KSAs. If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education ( Applicants qualifying based on education time in grade credentials certification training and/or module completion MUST provide proof of education (i.e. official transcripts/high school diploma) personnel action or SFS0 credentials statement of service certification training and/or module completion at the time of resume submission. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Minimum 18 years of age; AND High School Diploma or equivalent; AND 2 years of administrative experience.

Knowledge of administrative support functions. Knowledge of general office automation software practices and procedures in order to accomplish various work assignments. Knowledge of military CDC CDH SAC YP R&R and the USDA Food Programs. Ability to maintain a computerized database. Working knowledge of computer keyboard and Child and Youth Management System (CYMS) or equivalent database system. Ability to maintain accurate reports and records and military style documents. Ability to communicate effectively in English both verbally and in writing. Skill in cash handling required.

Work is primarily sedentary. The work environment involves everyday risks or discomforts such as exposure to disease that require normal safety precautions typical of child care settings. Normal fire and safety precautions must be adhered to.

Education

Must be at least 18 years of age with a high school diploma or equivalent.

Additional information

Some positions have special these cases selection is tentative pending satisfactory completion of these requirements.

All selections are contingent upon obtaining satisfactory background and employment reference checks.

Males must be registered for or exempt from Selective Service ( are required to participate in direct deposit.

Selectees must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment.

Access to certain federal facilities require a REAL ID-compliant drivers license/ID (marked with a star). See for details.

The Department of the Navy is a drug-free workplace. The use of illegal drugs by CNIC NAF employees whether on or off duty cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace. Military members and their families have a right to reliable and productive Federal workforce. ***Marijuana is a Schedule I drug under the Controlled Substances Act and therefore use of marijuana is illegal under Federal law regardless of State laws. A positive drug test result for marijuana (or any other drug tested for) will result in withdrawal of the tentative job offer and ineligibility to apply for a position within the Department of Defense for 6 months from the date of the drug test.***

The Department of the Navy is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race color national origin religion sex age mental or physical disability genetic information reprisal marital status political affiliation sexual orientation or any other non-merit factor.

The Department of the Navy provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodation(s) should email their request to: to ensure proper consideration is given. The decision to grant an accommodation will be made on a case-by-case basis.

This announcement may be used to fill additional vacancies within 60 days of issuance of referral certificate.

Candidates should be committed to improving the efficiency of the Federal government passionate about the ideals of our American republic and committed to upholding the rule of law and the United States Constitution.

Required Experience:

IC