Volunteer & Family Events Coordinator

Job Description

Job Description

Company Description

St. Joseph Center is seeking a part-time Volunteer & Events Coordinator to support the Development Department’s volunteer engagement and event coordination efforts. This position will serve as a key administrative and coordination support role for both volunteer programming and development events, helping ensure that volunteers, community partners, corporate groups, and event guests have a positive, organized, and mission-centered experience.

Reporting to the Director of Community Partnerships, Volunteers and Events , the Volunteer & Events Coordinator will assist with volunteer intake, scheduling, communications, engagement tracking, event preparation, registration, data entry, and day-of support for volunteer activations and fundraising events. This role is ideal for someone who is highly organized, detail-oriented, people-centered, and interested in nonprofit work, community engagement, volunteer coordination, events, or fundraising.

This position supports St. Joseph Center’s mission of serving individuals, youth, and families experiencing homelessness and poverty through healing-centered services, deep partnerships, and community impact.

Job Description

•Support the coordination and scheduling of individual volunteers, volunteer groups, corporate volunteers, and community partners.

•Assist with volunteer intake, onboarding, registration, and communication.

•Maintain volunteer schedules and help ensure programs have accurate volunteer coverage.

•Communicate with volunteers regarding upcoming opportunities, shift details, expectations, cancellations, and follow-up needs.

•Support volunteer engagement efforts, including ongoing communication, volunteer appreciation, and recognition opportunities.

•Assist with coordinating volunteer activations such as donation sorting, hygiene kit packing, food pantry support, Bread & Roses Café support, backpack packing, turkey distribution preparation, and other community engagement opportunities.

•Help maintain accurate volunteer records, hours, participation, and engagement notes in volunteer databases or tracking systems.

•Assist with volunteer newsletters, volunteer opportunity announcements, and volunteer spotlight content.

•Provide on-site support for volunteer groups as needed, including check-in, setup, task direction, and closing support.

•Help identify opportunities to strengthen the volunteer experience and improve volunteer systems.

•Provide administrative support for Development Department events, fundraising events, donor engagement activities, and community events.

•Assist with event invitation lists, RSVP tracking, registration, guest check-in, event flow, and day-of logistics.

•Support data entry related to events, attendees, volunteers, sponsors, donors, and event participation.
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Assist with preparing event materials, signage, name tags, supplies, guest lists, and event documents.
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Support vendor, volunteer, and internal team coordination as needed.
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Assist with setup, breakdown, and day-of event support for select events.
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Help track event details, deadlines, and action items to ensure projects stay organized and on schedule.
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Support post-event follow-up, including data updates, thank-you communications, and reporting needs.

Qualifications

•High school diploma or equivalent required.

•Associate’s or bachelor’s degree preferred, or currently pursuing a degree in nonprofit management, communications, public administration, social work, business, hospitality, event management, or a related field.

•Entry-level candidates are welcome to apply.

•Prior experience in volunteer coordination, nonprofit administration, community engagement, customer service, events, hospitality, or administrative support preferred.
•Experience working with volunteers, community groups, corporate groups, donors, or nonprofit partners is a plus.

•Experience with event registration, databases, spreadsheets, or volunteer management platforms is helpful.

Additional Information

•Strong organizational and time management skills. 

•Excellent written and verbal communication skills.

•Comfortable communicating with volunteers, donors, corporate partners, staff, and community members.

•Detail-oriented and able to manage multiple tasks, dates, and deadlines.

•Ability to work independently while also collaborating closely with a team.

•Professional, warm, and mission-centered approach to volunteer and community engagement.

•Comfortable using Microsoft Office, Outlook, Excel, Teams, SharePoint, and online registration or database systems.

•Ability to enter and maintain accurate data.

•Ability to support both administrative work and hands-on event or volunteer activities.
•Flexible and adaptable as volunteer and event needs shift.

•Commitment to St. Joseph Center’s mission, values, and service to individuals and families experiencing homelessness and poverty.

•Ability to lift, carry, move, or organize light event and volunteer supplies as needed.
•Ability to stand, walk, sit, and assist with event or volunteer setup for extended periods when needed.

 

 

Compensation

This is a part-time, non-exempt position with an anticipated hourly rate of $25.00 per hour.

 

Additional Information:

Our Values
Dignity | Community | Integrity | Partnership | Social Justice | Radical Care

Work Environment Regular use of a computer and HR technology platforms is required, along with the ability to manage detailed records and sustained periods of screen-based work. The role follows a hybrid work arrangement with regular onsite presence and occasional travel among Los Angeles-area locations. Reasonable accommodations may be made to enable qualified individuals to perform the essential functions of the role. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, sit, walk, stoop, talk, hear, reach above and below shoulders; use hand and finger dexterity, keyboarding and making and receiving telephone calls. The employee may be required on occasion to lift and or carry up to 20 lbs.

EEO SJC (St. Joseph Center) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics or status as a veteran. In addition to federal law requirements, SJC complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.

 

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.