Corporate Executive Assistant

The following statements are intended to describe the general nature and level of work being performed. They are not to be construed as an exhaustive list of all duties and responsibilities required of personnel so classified. Position Summary: The Executive Assistant is assigned to perform secretarial/administrative support for Corporate Executive Management staff as assigned on a priority, time-permitting basis. The Executive Assistant will assist with clerical, administrative duties, and other essential functions to support the needs of the President, Chief of Staff and Controller at the Companys Corporate Office in Burbank, California. Core Duties and Responsibilities: Maintain confidentiality in all matters.Perform a variety of complex oral and written assignments and administrative/secretarial duties for the President, Chief of Staff and Controller relative to daily tasks assigned including the coordination and maintaining of calendars/schedules, organizing on-site and off-site meetings, preparing expense reports, and screening all incoming phone calls.Prepare documents assigned, i.e., letters, in-house correspondence, reports, and proposals and maintain files as requested.Work closely with the Accounting, Payroll Department and Corporate Staff in preparing materials for all audits.Coordinate with various departments to compile necessary materials for Los Angeles County, Department of Mental Health ("DMH").Assist in coordination and preparation of LA County DMH negotiation packages.Work with CEO/President and General Counsel to complete annual insurance renewal applications for property and casualty liability and workers' compensation insurance.Work closely with all levels of management staff at other Enki facilities as well as L.A. County Department of Mental Health.Assist Payroll department with bi-weekly payroll reports.Provide assistance and maintain an electronic filing system/s for management staff as directed. Meet and greet visitors to the management office.Comply with all Company policies and procedures. Other duties as assigned.