Fiscal Administrator (Accountant)

: Position Information Working Title of Vacant Position Fiscal Administrator (Accountant) Job Type Full Time Posting Type Public Number of Vacancies 1 Department DEVELOPMENT AND PERMIT Division DEV & PERM NEIGHB SVC Requisition Number 2024009 Number of hours worked per week 40 Work Schedule 8am - 5pm, Monday through Friday Work Site Location Chesapeake, VA (City Hall Building - 306 Cedar Road, 2nd Floor) Position Driving Requirement N - Never Pay Grade GE17 Pay Basis Semi-Monthly Advertised Salary $70,075 - $92,850 Depending on experience/qualifications Our Development & Permits department is seeking a Fiscal Administrator that can perform the departments accounting responsibilities in a manner that facilitates the Departments functions while maximizing customer service and staff efficiency. A successful candidate for this position will be able to do the following:

• As a member of the Departments management team, this position is responsible for preparing and monitoring the yearly Budget.
• Provides analysis of revenues and expenditures identifying influencing industry/development trends.
• Tracks the history of permit activities and engineering review activities and their revenues to identify any trends that would assist in budget development/revenue projections.
• Provides variance explanations to the City's Finance Department
• Monitors department financial transactions associated with permit issuance and engineering review services
• Reviews daily web transactions to ensure accuracy in deposits and investigate/resolve any issues found.
• Coordinates with department staff to reconcile individual cashier's collections and provides guidance in financial transaction practices.
• Functions as the cash proffer financial manager responsible for the review, distribution and reconciliation of all cash proffers.
• Reconciles all cash proffers collected, assigned to corresponding projects and requests for appropriations through the City's financial system and the department's tracking software.
• For new projects approved with cash proffers, the position will establish the tracking record in the department's software system and submit the project creation documents to the City's Finance Department for the financial system.
• Appropriation requests are reviewed for compliance with any proffer restrictions on use of funds and for availability of funds.
• Provides oversight and approval for all department purchases and accounts payable/receivable.
• Examines all requests for purchases and accounts payable are assigned to the appropriate chart string and funding is available.
• Reviews and reconciles all invoices created in the Treasurer's Invoicing software system for civil penalties and rental inspections.
• Provides supervision to the accounting staff to include performance reviews, training, counseling and disciplinary action, if necessary.
• Nurtures a healthy, safe and friendly work environment.
• Provides clear instructions and expectations on assigned tasks.
• Promotes respect and acknowledges achievements.
• Answering accounting procedure questions by researching and interpreting accounting policy and regulations.

The City of Chesapeake offers an exceptional range of benefits. Please browse our Benefits Brochure, for a full list of benefits and employee perks. Required Qualifications VOCATIONAL / EDUCATIONAL REQUIREMENT : Requires any combination of education and experience equivalent to a bachelor's degree in accounting or a closely related field. Depending on departmental requirements, a bachelor's degree may be required. EXPERIENCE REQUIREMENT : In addition to satisfying the vocational/education standard, this position requires a minimum of four years of related, full-time equivalent experience. SPECIAL CERTIFICATIONS AND LICENSES : Depending on departmental operational requirements, may require valid driver's license and driving record in compliance with City Driving Standards. Depending on departmental operational requirements, may require valid driver's license and driving record in compliance with City Driving Standards . SPECIAL REQUIREMENTS : Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties. Preferred Qualifications A successful candidate will already possess proficient skills In PeopleSoft. Posting Detail Information Job Open Date 01/09/2024 Job Close Date Open Continuous Yes Special Instructions to Applicants Postings that are ‘Open Until Filled' remain open to applicants until there is a sufficient number of qualified applicants received to begin the interview process or until a candidate has been selected and the position has been filled. The job announcement will then be pulled from our employment website. Apply as early as possible to assure your application is considered.

ADA Checklist

Overall Physical Strength Demands Overall Physical Strength Demands S=Sedentary - Exerting up to 10 lbs. occasionally or small weights frequently; sitting most of the time. Physical Demands

C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.

Standing Occasionally- Up to 1/3 of the time. Sitting Frequently- From 1/3 to 2/3 of the time. Walking Occasionally- Up to 1/3 of the time. Lifting Rarely- Less than 1 hour per week. Lifting Amount Exerting up to 10 lbs Carrying Rarely- Less than 1 hour per week. Carrying Weight Exerting up to 10 lbs Pushing/Pulling Rarely- Less than 1 hour per week. Pushing/Pulling Weight Exerting up to 10 lbs Reaching Rarely- Less than 1 hour per week. Handling Frequently- From 1/3 to 2/3 of the time. Fine Dexterity Frequently- From 1/3 to 2/3 of the time. Kneeling Rarely- Less than 1 hour per week. Crouching Never- Never occurs. Crawling Never- Never occurs. Bending Occasionally- Up to 1/3 of the time. Twisting N = Never Climbing Never- Never occurs. Balancing Never- Never occurs. Vision Continuously- 2/3 or more of the time. Hearing Continuously- 2/3 or more of the time. Talking Frequently- From 1/3 to 2/3 of the time. Foot Controls Rarely- Less than 1 hour per week. Machines, Tools, Equipment and Work Aids Used General office equipment, fax, computer, scanner, copier, telephone Protective Equipment Required None Health and Safety

D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never

Mechanical Hazards N = Never Chemical Hazards N = Never Electrical Hazards N = Never Fire Hazards N = Never Explosives N = Never Communicable Diseases N = Never Physical Danger or Abuse N = Never Other If Other, Description Environmental Factors

D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never

Dirt and Dust N = Never Extreme Temperatures N = Never Noise and Vibration N = Never Fumes and Odors N = Never Wetness/Humidity N = Never Darkness or Poor Lighting N = Never Primary Work Location Office Environment Non-Physical Demands

C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.

Time Pressures Frequently- From 1/3 to 2/3 of the time. Emergency Situations Occasionally- Up to 1/3 of the time. Frequent Change of Tasks Frequently- From 1/3 to 2/3 of the time. Irregular Work Schedule/Overtime Occasionally- Up to 1/3 of the time. Performing Multiple Tasks Simultaneously Frequently- From 1/3 to 2/3 of the time. Working Closely with Others as Part of a Team Continuously- 2/3 or more of the time. Tedious or Exacting Work Frequently- From 1/3 to 2/3 of the time. Noisy/Distracting Environment Occasionally- Up to 1/3 of the time. Other If Other, Description Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s) No

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