Accounting Specialist

Job Description

Job Description

We are looking for an Accounting Specialist to join an onsite team in Monee, Illinois in a contract role with the potential to become permanent. This position supports finance and project operations by handling day-to-day accounting administration, maintaining organized project documentation, and helping keep financial workflows on schedule. The ideal candidate is detail-oriented, dependable, and comfortable balancing multiple priorities in a fast-paced construction-related environment.

Responsibilities:

• Manage accounts payable and accounts receivable activities, including invoice handling, payment support, billing coordination, and follow-up on outstanding items.

• Support subcontractor and vendor administration by preparing correspondence, tracking agreements, collecting lien waivers, and maintaining purchase order records.

• Create, organize, and update project-related financial documents such as change orders, service agreements, subcontracts, and job invoices.

• Assist with weekly union payroll reporting and help ensure payroll-related documentation is complete and submitted on time.

• Maintain accurate records across accounting files and office systems to support reconciliation, audit readiness, and day-to-day financial operations.

• Work closely with the Finance Controller, accounting leadership, and project teams to keep deadlines on track and resolve documentation or payment issues quickly.

• Use Excel and related office tools to monitor vendor logs, receipts, tickets, and other supporting records required for project accounting.

• Prepare and route documents for electronic signature and ensure completed files are properly stored and accessible when needed.

The salary range for this position is $25/hr to $27/hr. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit Robert Half Benefits Website for more information. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster

• Prior experience in an administrative, accounting support, or clerical role is required.
• Hands-on knowledge of accounts payable, accounts receivable, billing support, and basic account reconciliation is required.
• Proficiency with Microsoft Excel, Word, Outlook, and Adobe is required, including the ability to manage logs, reports, and document workflows.
• Experience using QuickBooks Desktop is strongly preferred.
• Construction industry experience is preferred, particularly in environments involving subcontractors, purchase orders, and project documentation.
• Strong organizational skills and attention to detail, with the ability to manage multiple deadlines effectively.
• Ability to work independently while also collaborating professionally with internal teams, vendors, and clients in a fast-paced onsite setting.