Faculty Affairs Administrative Specialist (School of Mathematics)

Job Title: Faculty Affairs Administrative Specialist (School of Mathematics) Location: Atlanta, Georgia Regular/Temporary: Regular Full/Part Time: Full-Time Job ID: 302554 About Us Overview Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our strategic plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting Faculty may require meeting the needs of two careers. About Georgia Tech Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's Faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and is No. 1 among institutions without a medical school. Georgia Tech's Mission and Values Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:1. Students are our top priority.2. We strive for excellence.3. We thrive on diversity.4. We celebrate collaboration.5. We champion innovation.6. We safeguard freedom of inquiry and expression.7. We nurture the well-being of our community.8. We act ethically.9. We are responsible stewards.Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good, breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact. Location Atlanta, GA Department Information The School of Mathematics instruct students from across campus, including undergraduate and graduate students. Its faculty carry out research in a wide variety of Mathematical Sciences. They are key players in several cross-disciplinary institutes, centers, and programs at Georgia Tech, including PhD programs in Algorithms, Combinatorics, and Optimization (ACO), Computational Science and Engineering (CSE), Bioinformatics, Quantitative Bioscience (QBioS), and Machine Learning (View email address on click.appcast.io). Job Summary Lead and assist school Chair and search committees in academic faculty affairs, including new hires, reappointments, promotions, tenure, leave and immigration petitions. This position will interact on a regular basis with: Faculty and staff. This position typically will advise and counsel: Faculty and staff. This position will supervise: N/A Responsibilities Job Duty 1 - Work with schools administration leadership to manage hiring, reappointment, promotion and tenure process for academic faculty. Job Duty 2 - Gather relevant information necessary to complete faculty hiring, promotion or critical review packets. Job Duty 3 - Review and manage packets via GT-TRACS. Job Duty 4 - Gather information required to initiate immigration petitions on behalf of the School including J1, H1B, Permanent Resident, and Visitor visas for academic faculty. Job Duty 5 - Maintain filing system and databases for the School's faculty files. Job Duty 6 - Coordinate faculty leave of absence requests, absence from campus, modified duties requests, Emeritus, and other activities via GT-TRACS. Job Duty 7 - Provide administrative support to the Schools search committee. Job Duty 8 - Perform other duties as assigned Required Qualifications Educational Requirements: Technical Diploma, Associate's Degree, or equivalent combination of education and experience Required Experience: Five to seven years of job-related experience Preferred Qualifications Preferred Educational Qualifications: Bachelor's Degree Additional Preferred Qualifications: 3 to 5 years of experience in Higher Education Proposed Salary Pay Range: $27.50 - $31.50/hr. Knowledge, Skills, & Abilities SKILLS This job requires excellent customer service methods applicable in higher education; proven ability to manage time and adapt to changing priorities; working knowledge of office related computer applications; excellent verbal and written skills; ability to multi-task; display organization and attention to detail; ability to interact professionally in a multi-cultural environment. USG Core Values The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at Equal Employment Opportunity The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia ("USG") and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract. Other Information This is not a supervisory position. This position does not have any financial responsibilities. This position will not be required to drive. This role is not considered a position of trust. This position does not require a purchasing card (P-Card). This position will not travel. This position does not require security clearance. Background Check A successful candidate must be able to pass a background check. Please visit: #J-18808-Ljbffr Georgia Tech