Administrative Assistant - Accounting

Job #: 159825 Title: Administrative Assistant - Accounting Location: Danville, VA Salary Range: $15/hr. to $18/hr., depending on experience Position: ADMINISTRATIVE ASSISTANT Description:
AmeriStaff Employment & Staffing Solutions is hiring for an Administrative Assistant. This position is for a client located in Danville, VA . The Administrative Assistant will support accounting and logistics operations by coordinating shipments, managing documentation, and ensuring accurate data entry and invoicing processes. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

• $15/hr. to $18/hr., depending on experience

• Schedule shipments for pick-up and delivery based on shipping instructions
• Prepare and organize shipping paperwork for easy access
• Verify documents for accuracy and completeness
• Ensure all shipping documents are submitted to accounting daily
• Enter and update tracking information in Axiom system
• Monitor and update shipment statuses
• Obtain proof of delivery as needed
• Complete Advanced Shipment Notices for imported materials
• Receive incoming resale items into correct inventory locations
• Track inventory and invoicing transactions for cable products
• Process invoicing for storefront sales and assist with customer returns
• Support month-end inventory counts and analysis
• Assist with daily vouchering, invoicing, and shipping processes in Axiom
• Maintain compliance with safety standards and housekeeping practices
• Follow company quality and environmental policies (ISO standards)
• Perform additional administrative and operational tasks as needed

• High school diploma required
• 1+ year of administrative, accounting, or logistics experience preferred
• Strong computer skills, including Excel
• Experience with invoicing or bookkeeping principles preferred
• Excellent organizational, multitasking, and time management skills
• Strong communication and problem-solving abilities
• High attention to detail and accuracy
• #INDAI2472