Workathome Data Maintenance Specialist

Executive Administrative Assistant

This role supports the Executive Administrative team by submitting and managing travel expense reports, security meeting requests, and other data-related tasks. Candidates must exhibit a high degree of professionalism and confidence with written and verbal communication. This position is located in Arlington, TX.

Essential Duties and Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Submit and manage travel expense reports for the Executive Leadership Team (ELT) and direct reports

Submit and manage security visit and meeting requests

Support the Executive Administrative team by maintaining accuracy and timeliness in all data-related tasks

Assist with event and meeting coordination when data-related inputs are required (compiling lists, preparing documentation)

Exercise independent judgement when selecting or interpreting information for reports or requests

Maintain organization and attention to detail while supporting a fast-paced executive environment (greet employees, support ELT with requests)

Serve as a backup resource for on-site support in Arlington, TX when Executive Admins are not present

Qualifications and Education Requirements

High School graduate

Proficiency in Microsoft Office products (Word, Excel, PowerPoint, Outlook, Teams) with desire to learn new software packages.

Experience with using all office equipment such as: audio/visual and teleconferencing equipment, PC Products, fax machine, copy machine, and printer

Organized and self-motivated with the ability to work under minimal supervision

Excellent written and verbal communication skills

Ability to prioritize and meet deadlines

Excellent customer service skills

Ability to work with confidential information

Detailed oriented and possess a high level of initiative and work ethic

Preferred Skills

Associates degree

Security Responsibilities

Must comply with all company security and data protection / usage policies and procedures. Personally responsible for proper marking and handling of all information and materials, in any form. Shall not divulge any information, or afford access, to other employees not having a need-to-know. Shall not divulge information outside company without management approval. All government and proprietary information will be accessed and stored electronically on company provided resources.

Incumbent must be eligible for DoD Personal Security Clearance.

Due to U.S. Government contract requirements, only U.S. citizens are eligible for this role.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. This is an on-site position.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Moderate to high levels of stress, associated with technical, schedule, and customer issues

Must be able to work flexible hours and overtime as needed, including occasional weekends

Must be able to sit and operate a personal computer for long periods of time

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.

CAE USA Inc. is an equal opportunity employer, and all qualified applicants will be considered for employment without regard to any protected characteristic, including disability and protected veteran status, as defined under federal, state, or local laws.