Receptionist

divh2Receptionist/h2pThe Receptionist serves as the first point of contact for guests and employees, creating a welcoming, professional, and well-organized front-of-house experience. This role is primarily responsible for greeting visitors, managing front desk operations, coordinating visitor schedules, and ensuring meeting rooms are prepared and maintained for daily use./ppThe ideal candidate is friendly, detail-oriented, dependable, and enjoys creating a positive experience for others. This role focuses on hospitality, scheduling accuracy, and space readiness, with light administrative support./ppstrongGuest Reception Front Desk Presence/strong/pulliWelcome and greet guests warmly at the front desk, ensuring a positive first impression./liliNotify employees of visitor arrivals and assist guests with wayfinding as needed./liliSupport visitor sign-in, badging and arrival logistics in alignment with HQ procedures, ensuring a smooth and professional guest experience./liliMaintain a professional, organized, and welcoming front desk area at all times./liliAnswer general inquiries and route questions or requests appropriately./liliCollaborate closely with Concierge to ensure consistent guest experiences, smooth daily operations, and seamless coverage./li/ulpstrongScheduling Calendar Coordination/strong/pulliManage and monitor meeting room calendars to support accurate scheduling and efficient use of shared spaces./liliAssist with reserving meeting rooms and coordinating availability for meetings and visits./li/ulpstrongMeeting Room Preparation Reset/strong/pulliPrepare meeting rooms prior to scheduled meetings, including room setup, cleanliness checks, and basic space configuration./liliReset meeting rooms following use to ensure readiness for the next meeting./li/ulpstrongAdministrative Team Support/strong/pulliProvide basic administrative support related to front desk operations and guest visits./liliServe as back-up support to Concierge position as needed./li/ulpstrongCompetencies/strong/pullistrongHospitality-Focused:/strong Naturally welcoming and attentive to guest and employee needs./lilistrongOrganized Dependable:/strong Takes ownership of schedules, spaces, and daily readiness./lilistrongProfessional Presence:/strong Serves as a polished and courteous representative of the organization./li/ulpstrongSupervisory responsibilities/strong/ppNone/ppstrongWork environment/strong/ppOffice environment/ppstrongPhysical demands/strong/pulliAbility to sit or stand for extended periods throughout the workday/liliFrequent use of hands and arms to operate office equipment/liliAbility to walk through facility to prepare, check and reset meeting rooms/liliOccasional light lifting, carrying or moving items such as packages, office supplies, or meeting materials/liliAbility to bend, reach, and stoop as needed to support room setup and space readiness/liliVisual and auditory ability sufficient to interact with guests, read schedules, and respond to phone and inquiries/li/ulpstrongTravel required/strong/ppNo travel required./ppstrongRequired education and experience/strong/pulliHigh School Diploma or equivalent required/liliAdditional coursework in office administration, customer service, or hospitality a plus, but not required/li/ululli02 years of experience in a receptionist, front desk, customer service, retail, hospitality, or administrative support role preferred./liliPrior experience working in a professional office or customer-facing environment is helpful but not required./liliEntry-level candidates with strong communication skills, reliability, and a service-oriented mindset are encouraged to apply./li/ulpstrongOther duties/strong/ppPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice./p/div