Accounting Specialist

Accounting SpecialistWe're looking for a detail-driven Accounting Specialist to own our accounts receivable function and keep cash flowing. This is a hands-on role for someone who takes pride in clean books, accurate invoices, and customer relationships that stay in good standing. You'll work closely with our Sales team, our customers, and the Accounting Manager, with real ownership of the AR process from invoice creation through collection.Responsibilities:Own the end-to-end AR process, ensuring timely and accurate invoicing and collectionsProcess and manage customer invoices, including submission through customer portals such as OpenInvoice, Ariba, and GEPMonitor outstanding balances and follow up on aging accounts to meet collections targetsCommunicate with customers on invoice questions, disputes, and payment schedulesPartner with the Sales team to confirm sales order and purchase order documentation is complete and accurateValidate that PO numbers and order details match invoices and contract termsTrack milestone-based invoicing and ensure revenue is recognized in the correct periodMaintain unearned revenue schedules and reclassify as revenue is earnedSupport month-end close activities and reconciliations for AR and revenue accountsAssist with account analysis and audit requestsManage new customer onboarding, including credit checks, master data setup, and ERP validationMaintain and update customer master data for accuracyIdentify opportunities to improve AR processes and help implement best practicesAccounts Payable (working knowledge)Understand the full AP cycle — invoice matching, coding, approval routing, and payment runsSafety & QualityFollow all company safety policies and report any incidents immediatelyLearn and follow quality requirements in accordance with company policy standardsMaintain accurate records and follow standard filing proceduresRequirements:At least 2 years of AR/AP experienceHigh school diploma or GED, or equivalent work experienceWorking knowledge of both accounts receivable and accounts payable processesSolid grasp of basic accounting principlesProficiency in Microsoft Excel and WordStrong problem-solving skills and sharp attention to detailProfessional written and verbal communication skillsStrong organizational and time management skills, with the ability to juggle multiple priorities under deadline