Administrative Assistant

Administrative AssistantWaltham, Massachusetts, United StatesOruka Therapeutics is developing novel biologics designed to set a new standard for the treatment of chronic skin diseases. Oruka's mission is to offer patients suffering from chronic skin diseases like plaque psoriasis the greatest possible freedom from their condition by achieving high rates of complete disease clearance with dosing as infrequently as once or twice per year. Oruka is advancing a proprietary portfolio of potentially best-in-class antibodies that were engineered by Paragon Therapeutics and target the core mechanisms underlying plaque psoriasis and other dermatologic and inflammatory diseases. For more information, visit we build our core team, we're seeking top talent in different functional areas who are not just looking for a job, but an opportunity to be part of something bigger. Someone who is passionate about making a difference and eager to contribute to establishing an engaged, inclusive, and positive company culture.Job Title: Administrative AssistantLocation: Waltham, MA / Onsite presence 3 days per week requiredRole Overview: We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support daily business operations and help maintain an efficient, collaborative work environment. The Administrative Assistant will provide administrative and operational support across multiple functions, including executive scheduling, office management, meeting coordination, vendor management, and general administrative activities. This role is ideal for someone who thrives in a fast-paced, mission-driven environment and enjoys supporting a dynamic team.Key ResponsibilitiesProactively manage complex, multi-time-zone calendars and provide day-to-day administrative support to multiple team membersCoordinate domestic and international travel arrangements including preparation and submission of expense reports in accordance with company policiesFacilitate contract requests, contract amendments and the setup and management of POs in support of the R&D organizationTrack and report spend over time across key vendor POsSupport cross-functional projects and administrative initiatives across clinical development, clinical operations and biometrics involving detailed tracking of data, and engaging externally with vendors as neededAssist with document management and compliance-related record keeping for the development organizationAssist with internal and external meeting logistics and maintain confidentiality when handling sensitive company information.Office OperationsServe as the primary point of contact for office-related needs, equipment maintenance and vendor relationships while maintaining a professional office environment.Serve as the primary point of contact for vendors delivering office supplies and services, and monitor inventory levelsFacilitate onboarding logistics for new employees in Waltham, including workspace preparation and coordination with internal teamsSupport office events, team meetings, and company gatherings ensuring maintenance of a professional office environmentEducation and QualificationsAssociate's degree or equivalent and 3+ years of administrative experience, preferably in biotech, healthcare, or a fast-paced environmentStrong organizational skills with excellent attention to detailAbility to manage multiple priorities and adapt to changing needsCustomer service mindsetProficiency with calendar management, expense reporting tools, and standard office software (e.g., Microsoft Office Suite, Google Workspace)Strong communication and interpersonal skillsTeam player with a willingness to pitch in wherever neededCompensationAn appropriate financial package will be developed for the successful candidate to include a competitive base salary and equity, with a performance-related bonus opportunity.The anticipated salary range for candidates is $35.00/hour - $50.00/hour. The final salary offered to a successful candidate will be dependent on several factors that may include but are not limited to the type and length of experience within the job, type and length of experience within the industry, education, etc. Oruka is a multi-state employer and this salary range may not reflect positions that work in other states.What We OfferA chance to be part of a vibrant startup culture where your work can directly impact bringing new medicines to patients.Competitive salary and benefits package.A supportive and inclusive team environment where everyone is encouraged to bring their authentic selves to work.Opportunities for professional growth and development.